Job Description

JOB TITLE: Logistic/Office Assistant
LOCATION:  Aden, Yemen
CONTRACT DURATION:  06 months fixed term (Renewable)
START DATE:  ASAP 
SALARY GRADE:  According to SIF’S National Staff Salary Scale

Organizational Profile:

Secours Islamique France (SIF) is an international Non-Governmental Organisation that has been working in France and around the world for over 30 years, taking action wherever there are humanitarian and social needs to be addressed. SIF believes in a more just and caring world where the basic needs of the vulnerable people are met. SIF is committed to reducing poverty and vulnerability acrross the world, without proselytising or discriminating. It implements emergency relief, development programmes and adovacy programs. In Yemen, SIF implements programs to support vulnerable communities in different parts of the Country in various sectors. 

General Description of the Position:

With the support and under the direct supevison of Logistics Officer in Aden, Field Logistic/Office Assistant is responsible for Logistics/office-related activities including supply chain management, equipment & inventory management, fleet management, and stock management:

Duties and Responsibilities:

• Provide planning support and advice to those making a procurement request, then process and manage the procurement process by SIF policies and procedures, in a transparent, accountable, efficient and cost-effective manner.
• Collect BCI from the team and prepare IRV as per need basis of the request;
• Ensure BCI follow-up and validation process strictly according to the SIF Purchase Policy
• Assist in the submission of procurement files in the finance and payment follow-ups.
• To update the procurement folders regularly and ensure that all procurement documents are collected with high attention to transparency and SIF guiltiness.
• Assist in contracts management and renewals tracking and follow-ups with the field Log Officers regularly.
• Ensure the safety and effective use of all SIF assets and properties in the office.
• Account for the overall compliance with assets, properties and premises management procedures.    
• Ensure the maintenance and repairs of assets and properties promptly
• Assess the need for additional equipment/premises.
• Supervise and coordinate all logistic matters relating to transport and fuel management, to ensure that vehicles are insured, asset managed correctly, being driven safely, maintained appropriately, and damages are reported.
• Organize field movements for staff members (flight and hotel booking, rental taxi, etc.)
• Ensure that vehicle internal equipment (tools, communications etc) is complete and serviceable; and that usage of fuel is correctly supervised, logged and recorded.
• Proactively engage with country Program and finance staff on all matters of logistics to ensure that programmatic and project planning incorporates sufficient funding for logistical staff and logistical support mechanisms.
• Responsible for managing office stationery and cleaning supplies based on staff needs

This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions.

Qualifications and Requirements:

• Batchelor degree in Administration /Supply chain management or equivalent.
• At least 3 years relevant work experience in Logistics
• Experience in international development and non-profit organisations.
• Experience in the commodity management.
• Good computer skills; word, excel, PowerPoint and database.
• Very good communication skills and team player, as well as ability to work individually.
• Fluent in English.

ETHICS AND PROFESSIONAL PRACTICE

Child Safe-Guarding Policy. SIF commit to respect the “Do no harm” humanitarian principle and ensure child safety is paramount in all its activities. SIF implements a Child Safeguarding Policy (CSP), and implement all necessary measures to ensure that only those who are suitable to work with vulnerable people, in particular with children join the organization. This position is subject to criminal records disclosure and reference checks.