Job Description

Open to Internal and External Candidates

Position:  Senior Finance Associate (Budget and reporting)
Organizational Unit: RMU (Recourse Management Unit)
Duty Station: Yemen, Sana’a
IOM Classification: G6
Type of Appointment:  Special Short-Term (SST) Graded Contract, 6 Months (With a possibility of renewal up to 9 months)
SVN No.:  SVN2024. 12031
Estimated Start Date:  As soon as possible
Closing Date: Sunday, 3rd November 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope:

Under the overall supervision of the Chief of Mission (CoM) and the RMO in Yemen, and direct supervision of the Finance Officer and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for managing the resources management functions in Sana’a Office.

Responsibilities:

1.    Provide procedural guidance to managers and staff on budget and reporting related matters and train other finance support staff to ensure full compliance with IOM financial rules and regulations.
2.    Assists in drafting forecasts, interim and final financial reports to donors and support the preparation of supporting documents in coordination with Resources Management, Project Support unit, Project Managers and IOM’s Regional Office.
3.    Contribute to the establishment of a project-level budget monitoring and reporting system, monitor budget expenditures, and maintain a proper record of approved project budgets and their revisions. Check accuracy of supporting documents.
4.    Support and provide assistance responding to audit queries and follow up on audit recommendations. 
5.    Undertake quality control checks on monthly accounts, ensure that all open items including bank reconciliations are cleared in a timely manner and review other financial matters with banks and vendors.
6.    Review project expenses and monitor compliance with donor reporting requirements as well as verify all commitments of the project are actively monitored.
7.    Assist in payment processing, ensuring the control and supporting documentation and certification required for payments and financial reports are in line with IOM established rules and regulations as well as donor compliance.
8.    Monitor and provide eligibility costs guidance to relevant Finance and Admin Assistants working under the project with recommendations and follow-up for changes in internal control system.
9.    Maintain and prepare monthly financial project monitoring and reporting system to ensure timely provision of information to Project managers and relevant units in close coordination with Head of Resources Management.
10.    Review payroll charges to project to ensure that salaries are correctly allocated to projects consistent with IOM's projectization criteria and donor reporting requirements.
11.    Support the Finance Officer whenever required to liaise with relevant units at Head Quarters and Regional Office with regards to the budgetary and financial activities of the mission.
12.    Assist in monitoring compliance with financial policies, procedures, rules and regulations.
13.    Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High School diploma with six years of relevant experience; or,
• Bachelor’s degree in business administration, Accounting, Finances, or related field with four years of relevant professional experience.

Accredited Universities are those listed in the World Higher Education Database (WHED) Portal.

Experience

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

SKILLS

• Previous experience with UN and International Agencies, or NGO’s an advantage.
• Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues.
• Mature individual, able to work independently, under pressure, able to maintain accuracy, paying attention to details, meeting deadlines, and working with minimal supervision.
• Demonstrated ability to maintain integrity in performing responsibilities assigned

LANGUAGES

• For all applicants, fluency in English and Arabic is required (oral and written).
• IOM’s official languages are English, French and Spanish.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Other

• Internals of the Organization and NMS candidates , will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID- 19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
• For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies, IOM Careers and Job Vacancies | International Organization for Migration

As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.
Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.