Job Description

Job title: Project Coordinator 
Governorate: Lahj
Work venue: Confidential 
Working hours: Full time (8 hours)
Closing on: 20/03/2025

Job Purpose:

The Project Coordinator will ensure the effective planning, implementation, and monitoring of protection programs aimed at safeguarding vulnerable populations. This role will require a deep understanding of protection principles and a strong ability to manage diverse project elements while adhering to donor and organizational standards.

Duties and Responsibilities:

• Develop comprehensive project implementation plans, staffing plans, procurement plans, and reporting mechanisms aligned with protection activities.
• Ensure all protection activities are properly initiated, planned, and controlled using project management and monitoring tools.
• Ensure that robust project management processes are in place, in compliance with the Foundation's methodology and protection standards.
• Foster strong collaboration and mutual support among various stakeholders, including protection staff, local authorities, donors, and community members.
• Facilitate collective problem-solving, exchange of experiences, and cooperation across protection activities.
• Represent the protection program in coordination meetings and with external stakeholders, ensuring that protection concerns are well-communicated and addressed.
• Work with the Program management team to implement protection-focused monitoring and evaluation plans, ensuring the effectiveness of protection activities.
• Coordinate with staff to collect and compile data for weekly, monthly, and quarterly reports, ensuring accurate and timely submission.
• Contribute to the preparation of donor reports, project reviews, and documentation of lessons learned from protection activities.
• Ensure timely and efficient procurement processes in line with protection project needs, addressing delays and ensuring all requests are filed as per schedule.
• In coordination with the Program Manager and Finance department, ensure that accurate, phased budgets for protection activities are prepared and tracked.
• Monitor financial transactions to ensure expenditures are within budget allocations, and ensure timely reporting in line with donor and organizational guidelines.
• Assess and identify capacity-building needs for protection staff and coordinate training activities to enhance the effectiveness of protection interventions.
• Provide technical guidance and support to staff and field teams to ensure that protection standards are adhered to in daily operations.
• Lead the identification, management, and mitigation of risks associated with protection activities, maintaining a Project Risks Log.
• Regularly update the team on new risks and implement strategies to address them as they arise.
• Maintain an Issues Log to track project challenges and requests for changes, ensuring timely resolution.
• Work with the Program team to ensure that the beneficiary selection process for protection interventions is transparent, inclusive, and aligned with project design criteria.
• Ensure the protection of beneficiaries by implementing appropriate safeguards in the selection, targeting, and service delivery processes.
• Ensure that all protection activities are conducted in compliance with relevant legal frameworks, local government regulations, and donor policies.
• Liaise with local authorities, donors, and partner organizations to ensure the complementarity of protection efforts and compliance with relevant standards and regulations.
• Supervise the daily operations of the protection project team, ensuring staff are working effectively and addressing any absences or operational gaps.
• Support the overall management of project activities to ensure timely and successful completion of protection initiatives.
• Contribute to the development of new protection project proposals, ensuring they align with the organization’s objectives and the specific needs of vulnerable populations.
• Provide updates to the Program team on the progress of ongoing protection projects and highlight any emerging issues or challenges.   

Qualifications and Requirements:

• Bachelor’s degree in International Relations, Social Work, Law, or a related field.
• Minimum 2-3 years of experience in Protection project coordination or management, specifically in protection, human rights, or humanitarian response in NGOs or INGOs.
• Knowledge of protection frameworks and principles, including child protection, gender-based violence, human rights, and international humanitarian law.
• Strong organizational, communication, and problem-solving skills.
• Ability to work independently and in a collaborative team environment, managing multiple priorities.
• Full professional proficiency in written and spoken English.
• Proficiency in Microsoft Office Suite and experience with project management tools.

Desired Skills:

• Experience in managing protection activities for vulnerable populations, including refugees, internally displaced persons (IDPs), or other at-risk communities.
• Familiarity with donor compliance requirements and project reporting systems.
• Strong interpersonal and cross-cultural communication skills.
• Ability to handle sensitive and confidential information with integrity and discretion.