Job Description

MEAL officer

Application Deadline: 25-Jan-2025
Job Posted on 13-Jan-2025
Country: YEMEN
Duty Station: Aden
Duration of Assignment: 12 months

About us

We are Helpcode Italia ETS, an international development - cooperation, independent, humanitarian and non-profit organization created in 1998, with headquarters in Genova - Italy. Since then, it has implemented a number of development and emergency projects to improve lives conditions of children and communities where they live in Europe, Africa and Asia.

Summary

The MEAL Officer is responsible for ensuring the effective implementation of Monitoring, Evaluation, Accountability, and Learning processes for projects and programs. This includes collecting and analyzing data to measure performance, supporting decision-making and ensuring accountability to stakeholders. The MEAL Officer works closely with program teams to promote a culture of continuous improvement and learning.

Main Responsibilities:

• Work closely with the program team to monitor the field and gather quality data, ensuring it aligns with project indicators and contributes to program improvement.
• Help build the team’s capacity by providing training and support to enhance their skills in data collection and monitoring processes.
• Take the lead in collecting reliable data, making sure all information is accurate and consistent, while maintaining high standards for monitoring.
• Provide continuous support in reviewing and preparing progress reports, offering insights and suggestions to improve program delivery.
• Organize learning sessions at the field level to promote reflection and ensure the team is always improving and adapting.
• Implement Complaints, Feedback, and Response mechanism, ensuring that beneficiaries' concerns are addressed and tracked effectively.
• Regularly collect and track beneficiaries’ information through surveys, ensuring the data is up to date and properly managed.
• Collect human-interest stories that highlight the impact of the program, helping to communicate successes to stakeholders.
• Manage and secure all project data, including beneficiaries’ information and program data, ensuring it is organized, accessible, and protected.

Position Description:

• Develop and manage the project's monitoring and evaluation (M&E) plans, working closely with the project team to design and implement effective data collection tools.
• Regularly collect, track, and monitor key performance indicators, ensuring all project metrics are on target and align with objectives.
• Keep track of project inputs, activities, processes, outcomes, and targets; analyze the data to assess progress and pinpoint areas for improvement.
• Offer continuous support during field evaluations, ensuring that recommendations are followed up on and implemented in a timely manner.
• Oversee data collection and analysis processes, ensuring that progress and achievements are properly measured and in line with the M&E plan.
• Work closely with the IT officer to create and manage weekly, monthly, and final project reports that accurately reflect performance and outcomes.
• Collaborate with the Project Manager to prepare detailed monthly and final M&E reports, ensuring they align with project goals and timelines.
• Set up and manage the M&E system in close cooperation with the IT officer to ensure seamless tracking and accessibility of data for monitoring purposes.
• Write weekly reports and submit them to the Project Manager, providing updates on activities, progress, and any challenges that arise.
• Track all project activities using the M&E system, maintaining high standards to measure quality, progress, and results.
• Ensure that all project purchases and activities comply with Helpcode’s internal policies, promoting transparency and consistency.
• Take on any additional tasks assigned by the Project Manager, helping ensure the project runs smoothly and successfully.

Qualifications and Skills 

• University degree (Bachelor's or equivalent) in a related field (Business Administration, etc.) 
• 3-5 years of experience in Monitoring & Evaluation Management /Risk experience with background in risk analysis preferred.
• Fluent in Arabic and English (Speaking and Writing). 
• Competence in using information Technology (IT) including Word, Excel and common packages such as KOBO, ONA, GBVIMS, SPIMS, SPSS, EXCEL, etc.
• Analytical Skills.
• Monitoring & Evaluation Analytical Skills.
• Ability to achieve planned goals.
• Ability to work under pressure. 
• Team management and knowledge transfer
• Proven ability of using MEAL system.
• Ability to communicate clearly, concisely and effectively.
• High quality report writing.