Job Description

Job Announcement: Project Assistant Manager – School Kitchens Project

Position: Project Assistant Manager
Job Type: Full-time
Duty Station: Project Management Office – Sana’a
Duration of Contract: 3 months (linked to project duration; non-renewable, ending upon project closure)
Supervision: Project Manager
Application Deadline: 12/01/2025

About the Organization

The Infinite Sustainability Foundation for Development (ISF) is a humanitarian, developmental, non-profit, and independent organization. ISF aims to enhance the quality of life through implementing comprehensive projects in education, food security, health, water, and sanitation, targeting vulnerable communities. ISFD works in collaboration with donors and local authorities to create impactful and sustainable solutions.

About the Project

The School Kitchens Project aims to provide healthy and nutritious meals to school students, targeting 7,000 male and female students in Sana’a and Al-Hodeidah Governorate. The project is funded by the World Food Program (WFP) and implemented under the supervision of the Ministry of Education, represented by the School Feeding and Humanitarian Relief Program (SFHRP).

This initiative seeks to improve students' nutritional intake, enhance their overall health, and foster a better learning environment by addressing food security challenges in schools.

Key Responsibilities | المهام الوظيفية

• Assisting in Planning and Organization | المساعدة في التخطيط والتنظيم:
  • Support the Project Manager in preparing daily and monthly work plans and ensuring their efficient implementation.
  • دعم مدير المشروع في إعداد خطط العمل اليومية والشهرية وضمان تنفيذها بكفاءة.
• Monitoring Field Activities | متابعة التنفيذ الميداني:
  • Coordinate with field teams to ensure project activities are executed effectively and according to schedule.
  • التنسيق مع الفرق الميدانية لضمان تنفيذ أنشطة المشروع بشكل فعال ووفقًا للخطط الزمنية.
• Preparing Reports | إعداد التقارير:
  • Assist in drafting periodic reports on project progress and share them with the Project Manager.
  • المساهمة في إعداد التقارير الدورية حول تقدم المشروع وتقديمها إلى مدير المشروع.
• Problem Solving | حل المشكلات:
  • Help in addressing challenges faced during daily activities and propose suitable solutions.
  • المساعدة في التعامل مع التحديات التي تواجه الأنشطة اليومية واقتراح الحلول المناسبة.
• Activity Coordination | تنسيق الأنشطة:
  • Facilitate coordination between different project departments to achieve set objectives.
  • تسهيل التنسيق بين الأقسام المختلفة للمشروع لتحقيق الأهداف المحددة.
• Administrative Support | الدعم الإداري:
  • Provide administrative support, including organizing meetings, preparing correspondence, and updating records.
  • تقديم الدعم الإداري اليومي، بما في ذلك تنظيم الاجتماعات وإعداد المراسلات وتحديث السجلات.
• Budget Monitoring | متابعة الميزانية:
  • Assist in monitoring expenses and ensuring adherence to the allocated budget.
  • المساعدة في متابعة النفقات وضمان الالتزام بالميزانية المحددة.
• Additional Tasks | مهام إضافية:
  • Perform any other duties assigned by the Project Manager.
  • تنفيذ أي مهام أخرى يكلف بها من قبل مدير المشروع.

Job Requirements

Educational Qualifications:

• Bachelor's degree in Business Administration, Project Management, or a related field.

Work Experience:

• At least 2 years of experience in project management or related fields, preferably in humanitarian or developmental organizations.

Language Proficiency:

• Fluency in English (spoken and written) is mandatory, with excellent communication and presentation skills.

Skills Required:

• Professional Skills:
  • Strong planning, organization, and time management skills.
  • Proficiency in preparing periodic reports and analyzing data.
  • Experience in coordinating and managing teams.
• Personal Skills:
  • Analytical thinking and problem-solving.
  • Ability to work under pressure and meet deadlines.
  • Excellent communication skills and teamwork.
• Technical Skills:
  • Proficiency in MS Office programs (e.g., Excel, Word).
  • Familiarity with project management tools and tracking systems.

Working Conditions

• Physical Work Environment: Office-based with occasional field visits.
• Psychological Environment: Working under pressure to achieve project goals within tight timelines.