Job Description

Open to Internal and External Candidates

• Position: Project Assistant (Shelter and Settlements)
• Organizational Unit: Shelter and Settlement
• Duty Station: Yemen, Marib
• IOM Classification: M4
• Type of Appointment: Third Party Contracted (TPC) MPH Monthly Contract, 6 Months (With a possibility of renewal)
• CFCV No.: CFCV2024.054
• Estimated Start Date : As soon as possible
• Closing Date: Thursday , 26th December 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope:

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Working under the overall supervision of the Programme Manager (Shelter and Settlement), the field coordinator, the Project Officer and the direct supervision of the Senior Operations Associate, the Project Associate (Shelter and Settlements) will support the implementation of Shelter and Settlements day to day activities directly in the field.

Core Functions / Responsibilities:

1.    Assist with the implementation of Shelter and Settlements activities related to the project assigned, conducting day-to-day activities, including assessments, distributions, and verification processes,
2.    Support the administrative coordination of need assessments, focus group discussions, and community engagement activities with affected communities and beneficiaries, in coordination with the Senior Operations Associate, maintaining positive relationships with beneficiaries, community representatives, community leaders, to facilitate IOM’s work at the field level.
3.    Collect and and submit assessment, distribution, focus group discussion (FGD), and daily progress reports, verifying accuracy and timely delivery to supervisors.
4.    Assist in monitoring the effectiveness of Shelter and Settlements activities to verify they are in line with the activity scope, requirements, and conditions of the contract agreement. Report any irregularities or quality issues immediately to the Senior Operations Associate.
5.    Provide administrative support to the Senior Operations Associate, including assistance with preparing Bills of Quantities (BoQs), and other operational needs for Shelter and Settlements activities as requested.
6.    Consolidate field data related to the assigned activities and assist with activity updates and reports as requested.
7.    Monitor that all required data and documents are accurately collected for assigned activities, maintaining a systematic and organized record of beneficiary and project-related documents.
8.    Capture and document success stories and other impact-related content for the assigned activities.
9.    as focal point for hourly/daily site assistants as needed, maintaining accurate tracking of attendance and timely remuneration in line with established procedures.
10.    Perform any other duties as may be assigned to support the effective implementation of Shelter and Settlements activities.

Required Qualifications and Experience

Education:

1.    Bachelor’s degree in Disaster Management, Civil Engineering, Business Administration, Procurement and Logistics or a related field from an accredited academic institution with two years of relevant professional experience; or
2.    High School diploma from an accredited academic institution with four years of relevant professional experience.

Experience:

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Experience in shelter and settlements projects is an advantage.
• Experience use of Microsoft Office such as Excel, PowerPoint, and other software.
• Good organizational and administrative skills
• Statistical analysis techniques
• Knowledge of electronic survey tools (Kobo).

LANGUAGES:

• Fluency in English and Arabic is required.

Required Competencies:

• Accountability – takes responsibility for action and manages constructive criticisms.
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Performance Management – identify ways and implement actions to improve performance of self.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM

VALUES

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism - displays mastery of subject matter

Other

• Internals of the Organization and NMS candidates , will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID- 19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.

Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.