Job Description

DEADLINE FOR APPLICATIONS

31 December 2024-23:59-GMT+03:00 Arabian Standard Time (Aden)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE: Site Maintenance Assistant

TYPE OF CONTRACT: Service Contract/ SC2

UNIT/DIVISION: Admin

DUTY STATION (City, Country): Sa’ada FO – Yemen

DURATION: One Year

REPORTING TO: Admin Assistant

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

Perform routine site maintenance tasks to support a safe, comfortable, and reliable working environment.

KEY RESPONSIBILITIES:

1. Furniture and Room Setup:

• When required, support the FO in the installation, assembling, and/or re-installation of office furniture.
• When required, work with other relevant teams to Organize office rooms and conference rooms.

2. Inspection, INVETORY and MAINTENAINCE Reports:

• Ensure that safety standards and regulations are upheld in the office.
• Conduct routine inspections of equipment and the WFP premises to ensure that all Assets are functioning as required.
• Maintain records of regular maintenance activities and stores. This includes reports related to fuel consumption and generator maintenance.

3. Support acquisition, monitoring, and execution of Maintenance work through External Contractors:

• Communicate/report any Maintenance work required within the office to the Supervisor.
• Work with Contractors to ensure that Maintenance works have been accomplished as indicated in the ToRs.
• On the accomplishment of any work, present a report of the accomplished works to the Supervisor.
• Report to the Supervisor and/ or Admin Officer any challenges that could affect the timely completion of the ToRs by the Contractor for the attention of the Admin Team (Engineering) at CO.

4. Preventative Maintenance and Repairs as well as Spare Parts and Tools Management:

• In liaison with the Supervisor, perform preventative maintenance tasks to maximize asset lifespan.
• Handle basic repairs and maintenance, such as drainage and plumbing works.
• Ensure the functionality and safety of fire extinguishers.
• Respond promptly and professionally to repair requests within the WFP Compound.
• Conduct regular maintenance for the water network within the WFP compound, and ensure that all water tanks, water dispensers, sanitation systems, and manholes are maintained and cleaned monthly.

5. Solar Panel Cleaning and IT Support:

• Work with Helpers to Clean solar panels once a week and ensure optimal efficiency.
• Report and update the admin unit on issues related to the functioning of the Solar power system.
• Support the IT team in wiring of telephone, and networking.

6. Generator and Electrical Maintenance:

• Operate, and maintain WFP generators, and solar system solutions.
• Monitor fuel consumption and maintain proper load management.
• Perform regular electrical maintenance tasks, such as oil changes, filter replacements, and site cleanliness.
• Monitor distribution units and ensure effective switching between electricity/ power sources.
• Ensure effective connection and disconnection of high-rate machines and office equipment such as:(ACs, Water heaters, etc).
• Maintain a clean and neat office environment, especially after conducting maintenance and/ or repair works.

7. Fuel Station Management:

• Handling the fuel station at the WFP compound.
• Dispense fuel using approved order slips.
• Prepare weekly reports to update the Admin Unit on fuel usage and stock levels.
• Maintain effective documentation and records of fuel for vehicles and generators: including archiving order slips.

8. Other related tasks:

Support helpers/gardeners to ensure that the office is well cleaned and organized for creating a neat and pleasant environment.

Manage the store of Stationery and Cleaning Materials and the consumptions daily:

l. Provide written requests for materials and keep detailed reports on storage and usage of these materials.

ll. Releasing the stationery and cleaning materials by using the related forms.

STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE:

Education: Completion of secondary school education.

Experience: Two or more years of related experience in site maintenance and basic record keeping.

Knowledge & Skills:

• Knowledge of simple machine operations and use of cleaning materials/ solutions.
• Ability to operate and maintain equipment and supplies in good working order.
• Knowledge of safety precautions.
• High sense of responsibility and punctuality.
• Honesty and integrity.
• Ability to work in a multicultural environment.
• Ability to work in a team.
• Ability to work in all weather conditions.

Language: Fluency (level C) in both English & Arabic.

TERMS AND CONDITIONS

• By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong or incomplete information might lead to your disqualification in this recruitment process
• WFP staff who are still under probation period are not eligible to apply for another FT position.
• The applicant should be a Yemeni national or having work/residency permit.
• Only candidates who are short-listed will be contacted.
• Applications must be submitted online with:

  Use English language only.

  Indicate all your job TOR.

  Indicate clear years of experience with each job (month/year)

• (NB: Successful candidates vetted as viable candidates through the application process will be retained on internal roster for a two-year period and may be given further consideration for future similar specific position advertised in the duty station.)

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at [Click to show email]. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at [Click to show email] in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.