Job Description

Open to Internal and External Candidates

• Position: Senior Programme Associate (Shelter and Settlements)
• Organizational Unit: Shelter and Settlement
• Duty Station: Yemen, Sana’a
• IOM Classification: G7
• Type of Appointment: Special Short-Term (SST) Graded Contract, 6 Months (With a possibility of renewal up to 9 months)
• SVN No: SVN2024. 12582
• Estimated Start Date:  As soon as possible
• Closing Date: Monday, 16th December 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope:

Working under the overall supervision of the Senior Field and Programmes Coordinator and the direct supervision of the Programme Manager (Shelter and Settlements) the incumbent will be responsible for supporting the smooth implementation of shelter Settlements programme activities and objectives as set out in the relevant project documents, and in accordance with the IOM standards and best practices.

Responsibilities:

1.    In close coordination with the Programme Manager and the Project Officer, support the implementation of the project; monitor implementation of Shelter and Settlements activities to confirm work is proceeding according to established plans; analyse difficulties and make recommendations for adjusting implementation modalities and work plans to reflect changing environment on the field.
2.    Support the smooth execution of projects by coordinating necessary activities with field hubs and relevant units, verifying the compliance of donor requirements and directives from the Programme Manager. Promptly notify the Programme Manager of any deviations from project work plans, budgetary constraints, or potential delays, and propose corrective actions.
3.    Coordinate the collection, verification, and analysis of data and background information to verify accurate records for all projects. Monitor that all information is readily available when requested and highlight areas of concern and make recommendations to the Programme Manager, addressing challenges promptly.
4.    Contribute to the development of tools and documents that support the implementation of Shelter and Settlements activities, adhering to programme objectives and donor requirements. This includes Standard Operating Procedures (SOPs), reporting templates, technical procedures, quality control tools, Bill of Quantities (BoQs), and information, communication, and education materials for both field staff and affected communities.
5.    Provide procedural inputs to the programme procurement plans in accordance with IOM policies and donor requirements. Liaise with the Procurement and Logistics unit and Resource Management unit throughout the procurement process, verifying that all procured items meet the necessary requirements.
6.    Assist in the preparation of contracts with implementing partners, reviewing their proposals and budgets in coordination with the IOM grant compliance unit, and monitoring the implementation of their activities. Follow up on payments to partners, verifying that contracted work meets agreed-upon standards and milestones.
7.    Support the monitoring of budget expenditures, verifying the availability of funds and maintaining accurate records of approved project budgets and revisions. Flag any budgetary discrepancies or risks and work with the Programme Manager to resolve them.
8.    Coordinate the timely preparation and dissemination of project reports, briefing notes, presentations, info sheets, narrative and financial reports, and status updates, verifying that all data are being reflected accurately and in compliance with IOM procedures and donor requirements.
9.    In close coordination with the Programme Manager, contribute to the development of concept notes, project proposals, and budgets as required, confirming alignment with programme objectives and donor guidelines.
10.    Verify that all project data and documents across the hubs are collected and consolidated in compliance with IOM policies and donor requirements. Maintain a systematic approach to archiving documents to facilitate easy retrieval when needed.
11.    Plan, coordinate, and conduct capacity-building workshops for internal and external parties, including local authorities, partners, and field staff.
12.    Participate in key forums like cluster meetings, maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
13.    Support the integration of cross-cutting issues such as gender, age, disability, prevention of sexual exploitation and abuse (PSEA), gender-based violence (GBV) risk mitigation, housing, land and property issues (HLP), accountability to affected population (AAP), Communication with Communities (CwC), among others, verifying they are integrated and followed through in shelter and settlements programming.
14.    Perform any other duties as deemed necessary.

Required Qualifications and Experience

 Education

• High school diploma with seven years of relevant experience; or,
• Bachelor’s degree in Civil Engineering, Architectural, Mechanical Engineering, or a related field from an accredited academic institution with five years of relevant professional experience.

Accredited Universities are those listed in the World Higher Education Database (WHED) Portal.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Minimum of three years of relevant experience in Shelter and Settlements programming and Cash Based Interventions.
• Experience in a shelter and settlements projects and contract management as part of the Yemen response is an advantage.
• Experience with supervisory roles for tasks of a similar nature to this assignment.
• Experience in programme management, budgeting, reporting and record keeping.
• Proficiency in computer applications (MS Word, Excel, Outlook, PowerPoint, etc).
• Demonstrated ability to maintain integrity in performing responsibility assigned
• Proactive; independent worker; great team player; fast Learner; IT Literate: Interpersonal skill; Communication and negotiation skills; Administrative & Time Management skills; Must have strong analytical, planning and people management skills; Ability to prepare clear and concise reports.

SKILLS

• In depth knowledge of the broad range of Shelter and Settlement related subject areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.

LANGUAGES

For all applicants, fluency in English and Arabic is required (oral and written).

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own
• actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out
• the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear
• strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Other

• Internals of the Organization and NMS candidates , will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID- 19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
• For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies, IOM Careers and Job Vacancies | International Organization for Migration

As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.
Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.