Job Description
- Position: Data entry
- Position Type: Full time.
- Duty Station: Taiz - – School Food Project (Healthy school Kitchen).
- Duration of Contract: 5 months / The cost of work is lump-sum, non-incapable and the employee liability does not end except with the closure of the project.
- Supervision: Direct supervision of the HDP MEAL Officer
- Dateline: 12-12-2024
I. Background
The Humanitarian Development Program (HDP) is a nonprofit and independent NGO in Yemen. It focuses on improving the quality of Yemeni people’s life through well-planned and comprehensive projects in WASH, education, Food security & livelihood Shelter, CCCM, Protection, health and related activities that strengthen underserved communities in all parts of Yemen with the flexibility to respond rapidly to emergencies.
HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people. Humanitarian Development Program (HDP) places human dignity at the center of its relief and development work. At the heart of the Program’s efforts to impact poverty and social justice. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. HDP defines the program’s commitment to the protection from sexual exploitation and abuse (PSEA) of vulnerable adults, involving HDP Employees and Related Personnel. In recognition of the special vulnerability of children, also HDP affirms commitment to the welfare and protection from sexual exploitation and all forms of abuse of children, involving HDP employees and related personnel.
Data entry supports the development and implementation of (Data entry), accountability and learning systems. This includes the design of participatory data collection methods, rigid analysis and internal as well as external reporting systems to donors and local authorities. Data entry also carries out all Data entry activities related to their specific project and follows up with all feedbacks coming from the field.
Summary of the Project
The School Kitchen project aims to provide healthy and proper school nutrition for male and female students. The project targets 15,000 students in 20 schools in Taiz Governorate - Salah and Al-Mudhaffar Districts and is funded by the World Food Program (WFP) and partnership with Haeel Saeed Anam (HSA).
II. Duties and Responsibilities
Under the direct supervision of the Project Manager and M&E Officer the Data entry, will undertake the following tasks:
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Prepare source data for computer entry by compiling and sorting information and establishing entry priorities.
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إعداد البيانات و الادخال للكمبيوتر عن طريق تجميع وفرز المعلومات وتحديد أولويات الادخال .
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Working with Excel Program with its tools like hyperlinks..etc.
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العمل مع برنامج Excel وأدواته مثل الروابط التشعبية.... الخ
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Sorting and delivering data as soft and hard copies, and catalogued in which would be easy to refer to.
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فرز البيانات وتسليمها في نسخ إلكترونية وورقية، وفهرستها بحيث يسهل الرجوع إليها.
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Process questionnaires by reviewing data for deficiencies and resolving discrepancies by using standard procedures or returning incomplete documents to the team leader for resolution.
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معالجة الاستبيانات من خلال مراجعة البيانات بحثًا عن أوجه القصور وحل التناقضات باستخدام الإجراءات القياسية أو إعادة المستندات غير المكتملة إلى قائد الفريق لحلها.
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Maintain data entry requirements by following data program techniques and procedures.
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الحفاظ على متطلبات إدخال البيانات باتباع تقنيات وإجراءات برنامج البيانات.
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Verify entered data by reviewing, correcting, deleting, or reentering data.
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التحقق من البيانات المدخلة من خلال مراجعة البيانات، أو تصحيحها، أو حذفها أو إعادة إدخالها.
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Secure information by completing data base backups.
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تأمين المعلومات من خلال استكمال النسخ الاحتياطية لقاعدة البيانات
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Lead the drafting of weekly, and monthly reports, in accordance with donor guidelines and formats.
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صياغة التقارير الأسبوعية، والشهرية، وفقا للمبادئ التوجيهية والصيغ التي وضعتها الجهات المانحة.
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Ensure accuracy of entered data into all databases of project.
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ضمان دقة البيانات المدخلة في جميع قواعد بيانات المشروع.
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Ensuring that the data recorded on the data collection forms is entered onto the specific database completely and accurately within time limits.
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ضمان إدراج البيانات المسجلة في استمارات جمع البيانات في قاعدة البيانات المحددة بشكل كامل ودقيق في غضون الحدود الزمنية.
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Compiling, verifying accuracy and sorting the data according to priorities to prepare source data for computer entry.
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تجميع البيانات والتحقق من دقتها وفرزها حسب الأولويات لإعداد البيانات المصدرية لإدخالها إلى الحاسوب.
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Conducting the data quality assurance concept to the data of the beneficiaries such as cleaning, removing the duplicates and fixing the errors or blank data.
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ضمان تنفيذ طرق جمع البيانات والحرص على جودتها / لأنشطة المشروع / بيانات المستفيدين.
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Preparing all the documents needed for the distribution activities such as the beneficiary's lists, …etc.
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إعداد جميع الوثائق اللازمة لأنشطة التوزيع مثل قوائم المستفيدين ... إلخ.
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Reviewing the data for deficiencies or errors, correct any incompatibilities if possible and purging files to eliminate duplication of data and check the output
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استعراض البيانات بحثا عن أوجه القصور أو الأخطاء، وتصحيح أي أوجه عدم توافق إن أمكن وتطهير الملفات لإزالة الازدواجية في البيانات والتحقق من المخرجات.
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Establishment and maintaining project documentation, filing system and archiving.
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إنشاء وحفظ، وثائق المشاريع، ونظام الملفات ،والمحفوظات.
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Design, develop and maintain databases.
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تصميم وتطوير وصيانة قواعد البيانات.
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Assisting in daily office operations copying, printing, following PRs and other things as requested.
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المساعدة في العمليات اليومية للمكتب في تجهيز العمليات المكتبية اليومية وطباعتها ومتابعتها وغير ذلك من الأمور حسب الطلب.
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performance any other tasks assigned by the Project Manager and HDP MEAL Officer.
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أي مهام أخرى يوكلها له مدير المشروع ومسؤول المتابعة والتقييم للبرنامج.
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Core Competencies:
- Demonstrates integrity by modeling the HDP’s values and ethical standards.
- Promotes the vision, mission, and strategic goals of HDP.
- Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability.
- Treats all people fairly without favoritism.
Functional Competencies:
- Consistently approaches work with energy and a positive, constructive attitude.
- Good teamwork skills.
- Demonstrates good oral and written communication skills in English.
- Ability to develop a monitoring system and capacity to carry out relevant field level verification with data validation tools.
- Ability to extract, interpret, analyze data and resolve operational problems
- Good knowledge of administrative rules and regulations
- Microsoft Office, Windows-based applications, integrated web-based Management Systems, spreadsheets, databases, and IT skills.
III. Education and Experience
- Bachelor’s degree in computer science, statistics or related field or equivalent education.
- Previous relevant experience in Data entry department function at least for 3 years.
- Previous experience in a humanitarian/ development setting.
- Experience in data management.
- Experience in donor requirements and expectations.
- Monitor data quality and keep track of the progress of project activities.
- Experience working with governments, I/NGOs.
- Ability to work under pressure and to tight deadlines.
- Proven experience of using MS Office applications (MS office).
- proficiency of both English and Arabic.