Job Description

Job Title: Logistics Assistant
Status: Full-time
Duty Station: Sana’a – AL-Hodeida – Raymah (Roving) 
Duration: 1 Year
No. of Posts: 1

An Overview about ADO

Abs Development Organization for woman and Child (ADO) is a well-established national, humanitarian, developmental, non-profit and non-governmental organization, founded in August 1996 by a group of Yemeni girls to provide a better life for women, children, and youths. ADO has been operating in Yemen for more than 27 years with an outstanding coverage to the deprived rural areas located on the coast of Tehama and other various areas in Yemen aiming to get rid of poverty and infectious diseases. Since its inception, ADO has implemented over 213 developmental and humanitarian projects. According to ADO latest cumulative statistics, by end of the year 2021, a total of  6,695,412 people were benefited from these interventions. Consequently, the organization has established itself among the most effective civil society organizations in Yemen that are working on issues related to livelihood, health, education, and WASH supporting women, children, and youth. Operating from its Headquarter office in Sana’a, and through its branch offices in Al-Hodeidah, Hajjah, Abs, Raymah Taiz and Aden, ADO provides educational, health, livelihood and WASH services to urban and rural communities. As ADO believes that women are the essence of life, it has devoted all its activities and programs to empower and educate women who will lead to a modern and just state. ADO also believes that protecting and caring for children will result in a prosperous future; free from crime and terrorism. Furthermore, ADO believes that youth are the potential and driving force of any modern civil society.

Job objectives/ Scope: Logistics Assistant
Supervisory responsibilities:  Drivers
Reporting to: Logistics Officer

Position Overview:    Follow-up and ensure best logistics Support to project and staff are provided to the end users/requestors with respect to timeline, cost and quality. Complying with the highest ethical and integrity and ethics.

Duties and Responsibilities

1.Executing daily activities to ensure efficient operation of order processing activities in the Supply Chain and Logistics Office by following supply procedures in accordance with ADO standards and protocols.
2. Being responsible for the SCL database and proper archiving of hard and soft SCL documents in order to ensure availability and consistency of SCL data
3. Processing all requisitions and purchase orders and regularly communicate their status with the initial requesters: order receipt, approval and confirmation phase, late order, lead times, and report problems to his/her direct management
4. Communicating with local suppliers/contractors/service providers (system status and claims) and report problems to executive management
5. Ensuring that payment is made according to the purchase order payment due date with all related documents;
6. Carrying out the tasks assigned to him according to his activity and as specified in the job description
7. Preparing pre-qualification for suppliers and service providers, if necessary, and developing the final list of suppliers and updating it periodically, as well as the black list.
8. Classifying suppliers according to their activities, and keeping records about them.
9. Analyzing the requested price offers in partnership with the applicant and the concerned manager and approve them.
10. Preparing purchase orders after obtaining price offers and submitting them to the supply chain and logistic manager and the concerned person for approval.
11. Carrying out purchasing and negotiation operations in an effective manner that takes into account price, quality, supply dates, payment and service terms, and direct implementation in some cases.
12. Follow up on the supply of purchased materials to the warehouses, transfer invoices to the financial unit, and complete them as required by the donor and compliance.
13.Preparing and reviewing the general conditions for tenders, practices and contracts and following up on their implementation
14. Follow up on the purchase process until it reaches the warehouses.
15. Preparing periodic and annual reports on the progress of work in accordance with established rules and submitting them to the Supply Chains and Logistics Manager.
16. Following up on drivers and movement, coordinating permits, and ensuring the readiness of engines and generators.
17. Ensure the readiness of offices and warehouses.
18.Other tasks that may be required by the direct manager

Career Path/ Career Cluster: Supply Chain and Logistics Manager

Qualification and experience:    

• Bachelor’s or diploma in supply chains, management, accounting, purchasing, administration, information technology, or equivalent.

Qualitative experience in the field of logistics, procurement or warehousing for a period of not less than 3 (three) years, preferably in the humanitarian field.

Familiarity with procedures and regulations related contracts, procurement,

skills    

Required skills and training:

• Planning, business organization and time management
• Coordination and follow-up
• Effective Communication
• The ability to make decisions
• Analysis skill
• Using the automated financial system ERP
• Knowledge of warehouse management
• Accounting skills
• Preparing and writing reports
• Proficiency in using computers according to job requirements

Gender: Female /Male