Job Description:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will play a crucial role in supporting our operations by efficiently managing various administrative tasks. This role requires excellent communication skills, multitasking abilities, and a proactive approach to problem-solving.

Responsibilities:

• Listing properties on property portals via CRM systems.
• Monitoring the availability and inventory of properties, ensuring accuracy and completeness.
• Coordinating with real estate developers to request marketing collateral and necessary documentation.
• Organizing and maintaining digital assets, including filing and taking backups.
• Updating permits and broker cards via the Trakheesi website.
• Conducting cold calls to potential clients and leads.
• Managing the order and inventory of office stationery and pantry supplies.
• Handling bills, invoices, and expenses, and liaising with the accountant as required.
• Filing documentation related to sales or lease transactions, ensuring completeness and accuracy.
• Assisting in the registration process with real estate developers and property portals.
• Managing WhatsApp groups for internal communication and client updates.
• Ensuring the accuracy and quality of property listings before publishing.
• Managing office equipment access such as printers, wifi, and biometrics, and liaising with the IT team for troubleshooting.
• Assigning and retrieving laptops, tablets, and mobile phone access cards for new and departing employees.

Skills

• Proven experience in administrative roles, preferably in the real estate industry.
• Proficiency in CRM systems and familiarity with property portals.
• Excellent communication skills, both written and verbal.
• Strong organizational and multitasking abilities, with keen attention to detail.
• Ability to work efficiently under pressure and meet deadlines.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Bachelor’s degree or equivalent qualification preferred.
• Fluency in English; knowledge of Arabic is a plus.
• Ability to adapt to a fast-paced and dynamic work environment.