We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Save the Children International seeks to always be a child-safe organization by fulfilling its obligations to the community and through programme implementation carried out by the organization for safeguarding children and improve their living standards of the child.
SCOPE OF ROLE:
Reports to: Supply Chain Coordinator.
Staff directly reporting to this post: Supply Chain Officer.
Key Working Contacts in Yemen Program: Program Director, Supply Chain Coordinator, Director Safety & Security and other World Bank Project Staff.
Location: Aden
KEY AREAS OF ACCOUNTABILITY:
Strategy
- Work with the Project Director and CO Head of Supply Chain to develop Supply Chain Plan for Project for each year.
- Prepare monthly Supply Management dashboard/reporting for Project Team to understand progress and challenges related to Supply Chain Management and Operations.
Coordination and Planning
- Plan and implement an effective Purchase order management system for national and international orders and organize schedules for bulk and economical purchases.
- Directly involved in the operational planning, mainly the logistical aspect of the projects which includes Procurement, Warehousing, Transport, Distribution, Asset & Fleet Management in Compliance with World Bank & SCI regulations.
- Make certain that all logistics requirements are delivered in accordance with timescales set and agreed with Project Director.
- Work with Head of Supply Chain and Supply Chain Coordinator to set up framework agreements with reliable suppliers for the Project.
Supply Chain Support
- Ensure that World Bank & SCI’s Procurement standards and systems are fully addressed and procedures are adhered.
- Responsible for developing & execution of Procurement Plan in coordination & Collaboration with HO Procurement Team.
- Responsible for assessing and advising on logistical needs for the projects in collaboration with HO Logistics Team.
- Conduct regular market survey of goods, services and works and establish vender registration database, framework agreements for commonly procured items.
- Ensure accountability to donors and beneficiaries through implementation of regular reporting and strong control mechanisms
- Carry out spot checks of stock in area of operations and analyse warehouse report for management review and action.
- Responsible for Developing Distribution Plan for all project related Stock in coordination with Project Staff.
- Responsible for Project Stock Distribution at each identified School in Compliance with Donor & SCI Policy.
- Responsible to keep track of all assets purchased under world Bank project and report any damage or loss to the Project Management & HO Asset Management Team.
- Responsible for management of project fleet in coordination with HO Fleet Team.
Staff management
- Directly lead, manage and motivate World bank Project Management Unit Supply Chain Staff. Ensuring that they have clear work plans and objectives and receive regular supervision and reviews and build up their capacity by effective training, performance management frameworks and development plan. Provide technical leadership to logistics staff in the field offices within the area of operations.
Reporting
- Ensure that Project Procurement reports as per World Bank requirements are prepared, compiled and submitted to the Project Director on Quarterly basis before 8th of Reporting month.
- Responsible to submit Monthly Supply Chain reports for the Project as per SCI Requirements are to relevant Supply Chain section’s Head.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
-Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
-Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
-Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
-Widely shares their personal vision for Save the Children, engages and motivates others
-Future orientated, thinks strategically
Collaboration:
-Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
-Values diversity, sees it as a source of competitive strength
-Approachable, good listener, easy to talk to
Creativity:
-Develops and encourages new and innovative solutions
-Willing to take disciplined risks
Integrity:
-Honest, encourages openness and transparency.
QUALIFICATIONS AND EXPERIENCE
- Recommended a minimum of 5 years in Logistics management experience in NGO environment, including significant field operations experience running both development and emergency programs. Experience & Knowledge of World bank will be strongly preferred.
- BA/BCS degree or equivalent in management, Development Studies or other social sciences
- Diploma/certificate courses in Logistics and Supply Chain strongly preferred.
- A good understanding of Basic service programs and a working knowledge of the Country program priorities
- Substantial experience in logistics, including procurement, supply chain, fleet management & inventory
- Ability to analyse information, evaluate options and to think and plan strategically
- Excellent interpersonal, communication and presentation skills
- Fluency in written and spoken English & Arabic
- Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
- Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches
Willingness and ability to travel extensively in country.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Application Information:
Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers/apply
“Save the Children is an equal opportunity employer. Women are strongly encouraged to apply”