Purchasing Officer

MSF - اليمن - صنعاء

Job Description

Purchasing Officer for “Emergency Intervention” project

Position status: Full-time
Location: Sana’a, approx. 80% of time deployed in different governorates
Contract duration: up to 31.12.2025 with possibility of renewal.

Doctors Without Borders / Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

Project Summary 

Emergency response constitutes one of the core activities of Doctors without Borders. MSF Switzerland is recruiting new staff for a project that intervenes and provides activities in case of emergencies such as epidemics as well as trainings based on the intervention needs according to pre-defined intervention criteria. This team is based in Sana’a, but all team members are expected to work in interventions in different governorates and locations for about 80 % of the time. Flexibility and adaptability to respond to the operational needs as well as to adapt to working and living conditions in the field are core criteria for any new staff member. Given the diverse areas of intervention compliance and acceptance of security restrictions are essential. Furthermore, solution-orientation, as well as very good communication skills and hands-on mentality are expected. If you find yourself within these characteristics as well in the professional requirements and tasks indicated below, we are looking forward to your application.

Main Purpose of the position

Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project

Accountabilities

  • Performing on a day to day basis the purchasing activities of a supply office, analysing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Includes the following activities:  
  • Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
  • At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
  • Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
  • Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
  • Assisting in reception control process with the storekeeper
  • Performing delegated tasks according to his / her activity and as specified in his/her job description

MSF Section/Context Specific Accountabilities

  • Collecting the submitted IRs by the different departments and ensuring a timely purchase of the items according to IR’s urgency (if requested items are available in MSF stock, coordinating with coordination warehouse/supply for the delivery). 
  • Implementing the purchase activities in the different fields of MET interventions and the capital according to MSF supply procedure, communicating to the line manager any supply obstacles that might be faced in the field and proposing alternative solutions.  
  • Analyzing both markets in the field and capital in terms of competitive pricing, lead time, quality, etc., before deciding from which to make the purchase in order to ensure a satisfactory and timely supply of items requested.  
  • Respecting validation tables and ensuring all purchase activities and procurement documents comply with MSF supply and finance procedures. 
  • Provide recommendations for emergency validation thresholds when appropriate.   
  • Conducting market assessments in each governorate or town where MET team is carrying out activities and preparing suppliers’ lists (names, addresses, specialization, contact, etc.) of the field markets. 
  • Assisting the Log Manager/Log Supervisor in the field by conducting the delegated logistics tasks if requested. 
  • Support the supply team in coordination upon request.  
  • Process orders in UF and follow up on UF data quality related to procurements (if UF is in place).

Requirements

  • Education: Essential, secondary education; commerce related studies desirable.
  • Experience: At least 2 years' experience in supply chain related jobs, Essential: good experience with local Market.
  • Languages: Essential mission working language (English) and local language (Arabic)
  • Knowledge: Essential computer literacy (word, excel, internet)

Competencies    

  • Results and Quality Orientation L1
  • Teamwork and Cooperation L1
  • Behavioural Flexibility L1
  • Commitment.to MSF Principles L1
  • Service Orientation L1
  • Stress Management L2

تاريخ النشر: اليوم
الناشر: Yemen HR jobs
تاريخ النشر: اليوم
الناشر: Yemen HR jobs