Job Description

Job Title: Supply Chain Specialist
Location: Sana’a
Application Deadline: January 10, 2025

Who we are?

"Ruya" is one of the companies of the Hayel Saeed Anam & Partners Group, specializing in the field of clean energy. The company aims to provide innovative and sustainable solutions for renewable energy. The company's vision is to offer high-efficiency clean energy solutions that meet the needs of clients across various sectors, including commercial buildings, industrial facilities, and warehouses. Through innovative strategies, "Ruya" contributes to the transition towards the use of clean and sustainable energy sources, enhancing its environmental practices and adding value to the community.

Role Details

Title: Supply Chain Specialist
Department/Unite: Executive Management
Direct Line Supervisor: General Manager

Role Purpose

The Supply Chain Specialist will be responsible for managing and optimizing the supply chain operations within Ruya Energy Company. This role involves ensuring that the supply chain processes are efficient, cost-effective, and meet the company's operational and strategic objectives. The SC specialist will collaborate with various departments to enhance the overall supply chain performance, maintain inventory levels, and improve supplier relationships.

Scope Of Role?

Reports to: General Manager
Staff reporting to this role: No
Budget Responsibilities: Yes

Main tasks and Responsibilities

• Sourcing : Identifying reliable suppliers & business partners from across the globe for goods and services required.
• Supply Chain Management: Oversee and manage the entire supply chain process from procurement to delivery. 
• Inventory Control: Monitor and manage inventory levels to ensure optimal stock levels. Conduct regular audits and forecast demand to prevent overstocking or stockouts.
• Supplier Management: Build and maintain strong relationships with suppliers. Negotiate contracts, terms, and pricing to ensure favorable conditions for the company.
• Logistics Coordination: Coordinate logistics activities, including transportation, warehousing, and distribution. Ensure timely delivery of goods and materials.
• Process Improvement: Identify and implement process improvements to enhance efficiency and effectiveness within the supply chain. 
• Compliance and Risk Management: Ensure compliance with all relevant regulations and standards.
• Collaboration: Work closely with projects , sales  team, finance and Admin to ensure alignment and support overall business goals.
• Develop and implement strategies to streamline operations and reduce costs.
• Monitoring supplier performance and ensuring compliance with agreed terms.
• Utilize data and analytics to assist management in decision-making.
• Identify potential risks within the supply chain and develop strategies to mitigate them.
• Meeting KPIs.
• Other assigned tasks by the line manager.

Internal & External Relationship

Internally

• All employees in all department of the company

Externally    

• Suppliers and Vendors: Maintain strong partnerships, negotiate contracts, and ensure timely and quality deliveries.
• Logistics Providers: Coordinate with transportation and logistics partners to ensure efficient and cost-effective movement of goods.

Position Requirements

Qualifications    

• Bachelor's degree in Supply Chain Management, Business Administration, Logistics, or a related field

Experience    

• Minimum of 3-5 years of experience in supply chain management, logistics, or a related field. Experience in a similar industry or sector is preferred.
• Proficiency in supply chain software (e.g., Odoo, SAP, Oracle) and advanced Excel skills. Knowledge of ERP systems is advantageous.

Skills 

Essential Abilities/ Competencies of this job role    

• knowledge of Commercial aspects. 
• Self-development in knowledge and skills.
• Motivative to learn and study more.
• A solid understanding of business cases and risk management processes 
• Must possess teamwork spirit, ability to work under minimum supervision.
• Proven self-management and team-management skills 
• Proficient in MS office Package
• Must be proficient in both English & Arabic
• Excellent verbal and written communication skills. Ability to convey complex information clearly and concisely.
• Strong negotiation skills to manage supplier relationships and contract terms effectively.
• High level of accuracy and attention to detail in all aspects of work.
• Ability to manage multiple tasks and prioritize effectively.
• Ability to adapt to changing circumstances and work well under pressure.
• Strong customer service orientation with the ability to understand and meet the needs of internal and external stakeholders.
• Commitment to continuous learning and improvement, staying up-to-date with industry trends and best practices.