Job Description

About Mercy Corps:

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within now and for the future.

Program / Department Summary:

The departments of Finance and Human Resources are part of the overall support units that provides support to program teams on specific aspects of human resources, and financial functions to Hadramout office.

General Position Summary:

The Finance Assistant & HR will work on key tasks under the technical supervision of the Support Services Manager and Senior Finance Coordinator. 

Essential Job Responsibilities 

Finance:

• Prepare checks or wire transfer payments based on fully approved documents and present them to final authorizers for EFTs
• Receive all documentation from other departments for finance review and assign them to respective finance reviewers as per AAM.
• Ensure Hadramout Cash is well managed including petty cash replenishments, Cash counts and safety guidelines adhered to.
• Ensure daily update of Hadramout office finance trackers.
• Perform accurate Weekly and end month cash counts and reconciliations for Hadramout cash transactions
• Ensuring that all supplier payments have receipts acknowledging payment attached to them in a timely manner.
• Ensure that compliance with the Approval levels of all supporting documents before proceeding to make a payment
• Creating ProSource Purchasing Invoices (PIs) & submitting them for financial review as per the approved AAM.
• Making entry of Cash transactions, purchase Invoices (PIs) and General Journals (GJs) in the Accounting Software for review by the Finance Senior Officer and posting.
• Prepare and compile End of Month Package to make it ready for sending to Country Office for month closing.
• Managing bank relations and ensuring any changes are updated timely for smooth running of the finance function.
• Stamping of All transactions for Hadramout office with PAID and CLEARED stamp respectively as per requirement.
• Compile copies of vouchers and other supporting documentation as may be required for Audit.
• File all cash and bank vouchers and maintain a systematic voucher filing system, well labelled such that files are clearly identifiable.
• Maintaining an updated advance register for Hadramout office and ensuring that employee advances are cleared within the limits of MC advance policy.
• Offer prompt support and backstopping to finance team, other finance assistants whenever required.
• Support new Finance Team members settle in by providing necessary logistics for their work
• Any other tasks that may be assigned by the supervisor.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and not to jeopardize its humanitarian mission.
• Any other tasks as needed.

HR:

• Primary responsible person for security process in the south including: 
  • a.      Monthly process of SS checks. 
  • b.     Preparation of SS forms based on payroll calculation. 
  • c.      Weekly visits to SS to follow up connection to team members accounts. 
• Maintains personnel files for all Hadramout staff, including recruitment documents, CVs, valid contracts, PAFs, timesheets, employee data sheets, disciplinary papers and performance evaluations and health insurance docs.  
• Follow up on Hadramout team members adherence to working hours, policies and procedures. 
• Maintains confidentiality of all national staff personnel issues including contracts/pay rates and disciplinary matters.
• Proactively supports Hadramout office teams in recruiting new staff members and welcoming candidates for other offices (full-time and short-term/casual staff) and this includes, inviting candidates, arrange for interviews and/or written tests, attend some interview as requested, long longlisting for some position as requested from the direct supervisor. 
• Proactively ensures that new staff members receive a comprehensive orientation on Mercy Corps Yemen policies, procedures and systems; Ensure the orientation package is shared and filed in the staff personnel files. 
• Conducts himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Any other tasks as needed.

Safeguarding:

• Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work. 
• Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members. 
• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g. Integrity Hotline and other options. 
• If relevant, briefing or training any external personnel such as when working with service contractors or subaward partners. 

Supervisory Responsibility

None 

Accountability 

• Reports Directly To: Senior Finance Coordinator &Support Services Manager
• Works Directly With: Finance, HR, Ops, and other Mercy Corps team members. 

Knowledge and Experience: 

• University degree in finance, HR, business administration or related field.
• Minimum one year to two years of experience in finance plus HR, ideally with NGOs or INGOs.
• High level of integrity and the ability to maintain the confidentiality of sensitive information.
• Ability to multi-task and deal with sensitive issues with diplomacy and discretion.
• Attention to detail.
• High potential to learn and implement new skills.
• Excellent organizational skills and interpersonal skills.
• Excellent computer skills, Microsoft Office Suite and Microsoft Windows.
• Excellent written and spoken in English and Arabic.

Success Factors:

• The candidate must be able to follow guidelines and reinforce organizational policies with all staff members, including senior and international staff.
• Strong ability for maintaining strict confidentiality. 
• A positive attitude and an ability to work effectively as part of a dynamic team in a stressful environment.
• Detail-oriented.
• Excellent skills in problem-solving and a results-oriented approach.
• Fast learner and willingness to improve.

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. 

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. 

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the  Interagency Misconduct Disclosure Scheme. By applying for this role an applicant confirms that they have not previously violated an employer’s sexual misconduct, sexual exploitation and abuse, child safeguarding or trafficking policy. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline ([اضغط هنا لمشاهدة البريد اﻹلكتروني]).

الصون و الأخلاق

ميرسي كور تلتزم بضمان المعاملة اللائقة واحترام جميع الأفراد اللذين نتواصل معهم من خلال عملنا, سواء كانوا أعضاء الفريق أو أعضاء المجتمع أو المشاركين في البرامج أو غيرهم.  نحن ملتزمون بالمبادئ الرئيسية المتعلقة بمنع الاستغلال والإساءة الجنسية التي وضعها الأمين العام للأمم المتحدة واللجنة الدائمة للتنسيق بين الوكالات الإنسانية (IASC)، وقد وقعنا على نظام الإفصاح المتبادل بين الجهات الفاعلة في حالة السلوك الغير اللائق. عند التقديم لهذا الدور، يؤكد المتقدم أنه لم ينتهك في السابق سياسة السلوك الجنسي، والاستغلال والإساءة جنسية، صون الأطفال، أو الاتجار بالبشر لأي جهة عمل. ميرسي كور لن تتسامح مع إساءة معاملة الأطفال أو الاستغلال الجنسي أو الإساءة أو التحرش من قبل أو بسبب أعضاء فريقنا. كجزء من التزامنا تجاه توفير بيئة عمل آمنة وشاملة, من المتوقع أن يتصرف أعضاء الفريق بطريقة مهنية, تحترم القوانين والعادات المحلية. والالتزام بسياسات وقيم مدونة قواعد السلوك الخاصة بمنظمة ميرسي كور في جميع الأوقات. كما يتطلب من جميع أعضاء الفريق إكمال دورات التعليم الإلكتروني الإلزامية لقواعد السلوك عند التوظيف وذلك بشكل سنوي.

كمتقدم للوظيفة، إذا كنت قد شهدت أو تعرضت لأي نوع من أنواع السلوك الجنسي الغير لائق خلال عملية التوظيف، يرجى الإبلاغ عن ذلك إلى خط النزاهة في منظمة ميرسي كور ([اضغط هنا لمشاهدة البريد اﻹلكتروني])

Environmental Conditions

Mercy Corps Team members represent the agency both during and outside of work hours. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps' policies, procedures, and values at all times and in all in-country venues. Must be willing to travel throughout the country and be available for emergencies. 

Organizational Learning

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability To Participants

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our participants and to international standards guiding international relief and development work, while actively engaging participant communities as equal partners in the design, monitoring and evaluation of our field projects