Job Description
About HALO
The HALO Trust is the world’s largest humanitarian demining organization. HALO is a non-governmental, non-political, non-religious organization headquartered in the UK. HALO’s mission is to protect lives and restore the livelihoods of those affected by conflict. We clear landmines and the explosive debris of war so communities and countries can recover.
HALO is an equal opportunities employer, and will not discriminate against any candidate on the basis of age, sex, ethnicity, religion, or any other characteristic. All recruitment is conducted in a transparent manner, with selection made solely on the basis of ability. Women and people with disabilities are encouraged to apply.
HALO Yemen has been operating since 2020, delivering humanitarian mine action activities, including survey, mine clearance and explosive ordnance risk education.
JOB TITLE: Finance Assistant
LOCATION: Aden, with regular travel to other HALO offices.
REPORTING TO: Finance Officer
MAIN DESCRIPTION
The Finance Assistant is responsible for undertaking daily financial tasks necessary to ensuring the smooth functioning of HALO Programme. He/she is responsible for conducting payments and ensuring all documentation are properly filled and recorded. The Finance Assistant is expected to have the highest level of attention to detail, personal integrity and ability to manage multiple tasks daily, The Finance Assistant reports directly to the Finance Officer.
Key Responsibilities
The Finance Assistant is responsible for:
- Ensure disbursements are carried out in line with financial policies and procedures according to HALO’s Global Finance and Accounting Manual.
- Process Bank and cash transactions in daily.
- Maintain and update bank book, cash book and Open vouchers (Advances) tracker in daily basis.
- Post transactions manually in HALO trust accounting system (NetSuite).
- Perform weekly cash count and update ledger as required. Cash count to be performed along with the IFM or any other person as may be required.
- Responsible for organizing, Scanning, uploading and filling all financial transactions in both soft and hard copy.
- Prepare bank and cash reconciliations.
- Prepare and update monthly payroll.
- Management and accountability of petty cash flow payments and replenishment.
- Responsible for update prepayment, accruals, accrued, severance and other trackers.
- Deliver clear and transparent accounting of HALO financial transactions in accordance with the Global Finance and Accounting Manual.
- Ensure all staff are aware of and follow purchasing and payment procedures, especially logistics and procurement functions.
- Ensure allowances and other related payments are accurately calculated as per operational and team requirements, and that payment systems work accurately and on time.
- Conduct visits to programme bank, tax and social security authorities as required, process payment of withholding taxes and social security payment at month end.
- Assist during the conduct of audit compliance.
- Execute additional responsibilities during periods of Finance Officer annual leave.
- Perform any other duties as may be assigned.
Role Requirements
Essential
- Yemeni Citizen
- Degree in Accounting, Finance or Business Management or related field.
- Good in written and spoken English, with the ability to brief both internal and external stakeholders.
- Good computer with proficiency in Microsoft Office especially Excel.
- At least 1-year of professional experience in an inter/national NGO.
- Good communication, interpersonal and analytical skills with meticulous attention to detail.
- Preferably, experience in accounting system like NetSuite.
- Ability to work effectively with a team in a culturally diverse environment.
- Commitment to HALO’s Values and Standards always.
- Commitment to HALO’s Global and National Policies, including Safeguarding.