Job Description
- Position: Finance Officer
- Position Type: Full Time.
- Duty Stations: Taiz – School Food Project (Healthy school Kitchen).
- Duration of Contract: 5 months / The cost of work is lump-sum, non-incapable and the employee liability does not end except with the closure of the project.
- Supervision: Direct supervision of the Finance Manager
- Dateline: 12-12-2024
I. Background
The Humanitarian Development Program (HDP) is a nonprofit and independent NGO in Yemen. It focuses on improving the quality of Yemeni people’s life through well-planned and comprehensive projects in WASH, education, Food security & livelihood Shelter, CCCM, Protection, health and related activities that strengthen underserved communities in all parts of Yemen with the flexibility to respond rapidly to emergencies.
HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people. Humanitarian Development Program (HDP) places human dignity at the center of its relief and development work. At the heart of the Program’s efforts to impact poverty and social justice. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. HDP defines the program’s commitment to the protection from sexual exploitation and abuse (PSEA) of vulnerable adults, involving HDP Employees and Related Personnel. In recognition of the special vulnerability of children, also HDP affirms commitment to the welfare and protection from sexual exploitation and all forms of abuse of children, involving HDP employees and related personnel.
The Finance officer will focus on HDP portfolio and will support the Project Manager in all relevant financial matters in the project of School Food Project (Healthy school Kitchen).
Summary of the Project
The School Kitchen project aims to provide healthy and proper school nutrition for male and female students. The project targets 15,000 students in 20 schools in Taiz Governorate - Salah and Al-Mudhaffar Districts and is funded by the World Food Program (WFP) and partnership with Haeel Saeed Anam (HSA).
II. Duties and Responsibilities
Under the direct supervision of Finance Manager. The Finance Officer will undertake the following tasks:
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Proper control of the supporting documents for payments and financial reports for projects; preparation of all types of vouchers for projects, and Pay Cycle and payment execution.
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الرقابة السليمة على المستندات الداعمة للمدفوعات والتقارير المالية للمشاريع، وإعداد كافة أنواع القسائم للمشاريع، ودورة الدفع وتنفيذ الدفع.
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Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted; travel claims, MPOs and other entitlements are duly processed.
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الحفاظ على نظام مراقبة النفقات الداخلية الذي يضمن مطابقة السندات المعالجة وإكمالها، وتسجيل المعاملات ونشرها بشكل صحيح؛ ومعالجة مطالبات السفر، وخطط السفر، وغيرها من الاستحقاقات على النحو الواجب.
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Presentation of information on the status of financial resources as required.
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تقديم المعلومات حول حالة الموارد المالية حسب الحاجة.
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Assist the project manager with the budget plan for the project.
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مساعدة مدير المشروع في خطة موازنة المشروع.
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Audit documents and invoices according to quotations, orders of assistance, and exchanges.
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مراجعة الوثائق والفواتير وفقا لعروض الأسعار وأوامر التوريد والصرف.
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Disbursing the financial allocations according to the mechanism agreed upon with the donor regarding the project after the approval of the project manager, and not exceeding the project's budget.
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صرف المخصصات المالية وفقا للآلية المتفق عليها مع الجهة المانحة فيما يتعلق بالمشروع بعد موافقة مدير المشروع وبما لا يتجاوز موازنة المشروع.
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Performing the financial liquidation of the project in a timely manner.
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القيام بالتصفية المالية للمشروع في الوقت المناسب.
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Review the operational budget on a regular basis and make sure not to exceed any item in the budget and according to the system.
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استعراض الميزانية التشغيلية بانتظام والتأكد من عدم تجاوز أي بند في الموازنة ووفقا للنظام.
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Completing and archiving financial operations in the system + paper and according to the financial procedures followed and archive an electronic copy of all documents.
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استكمال وحفظ العمليات المالية في النظام وورقيا ووفقا للإجراءات المالية المتبعة مع حفظ نسخة الكترونية لكافة الوثائق.
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Preparation of monthly exchange rate report to finance Department.
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إعداد تقرير شهري عن سعر الصرف للإدارة المالية.
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Participate in the evaluation of suppliers/service providers according to the financial procedures and policies of the program.
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المشاركة في تقييم الموردين/مقدمي الخدمات وفقا للإجراءات والسياسات المالية للبرنامج.
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Signing project bank transfers in partnership with the project manager/finance unit and program manager.
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توقيع سندات التحويلات المصرفية بالشراكة مع مدير المشروع/ والإدارة المالية ومدير البرامج.
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Communicate with the donor in all matters relating to financial operations and the final financial report.
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التواصل مع الجهة المانحة في جميع المسائل المتعلقة بالعمليات المالية والتقرير المالي النهائي.
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Clarify some questions regarding the donor, if necessary.
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توضيح بعض الأسئلة المتعلقة بالجهة المانحة، إذا لزم الأمر.
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reviewing the agreement contract with the merchant who won the tender, which was selected according to the required specifications.
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مراجعة عقد الاتفاق مع المورد الفائز بالعطاء الذي تم اختياره حسب المواصفات المطلوبة.
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Final review of the financial liquidation and submit it to the project manager / program manager / donor.
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الاستعراض النهائي للتصفية المالية وتقديمه لمدير المشروع/مدير البرنامج/الجهة المانحة.
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Matching the accounts withdrawn from the bank with the approved amounts within the project budget.
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مطابقة الحسابات المسحوبة من المصرف مع المبالغ المعتمدة في إطار موازنة المشروع.
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Preparing and submitting the final financial report in Arabic & English of the project.
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إعداد التقرير المالي النهائي باللغتين العربية والانجليزية للمشروع.
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Perform any other related tasks as required, as assigned by the line manager.
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القيام بأي مهام أخرى ذات صلة حسب الاقتضاء وبحسب ما يكلفه بها مسؤوله المباشر.
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Core Competencies:
- Demonstrates integrity by modeling the HDP’s values and ethical standards.
- Promotes the vision, mission, and strategic goals of HDP.
- Displays culture, gender, religion, race, nationality and age sensitivity and adaptability.
- Treats all people fairly without favoritism.
Functional Competencies:
- Ability to operate databases, project management software and develop spreadsheets and complex text documents is required.
- Ability to frequently travel and work in hardship and non-accompanied locations.
- Analytical Thinking.
- Innovation and Creativity.
- Technological Awareness.
III. Education and Experience
- A University degree in Accounting, Business Economics, or Business Management is required.
- Minimum of three years’ experience in finance and accounting field with NGOs; full proficiency in computerized accounting systems.
- Good knowledge of internal accounting procedures and reporting systems.
- Computer skills in MS Office (Word – Excel – Power point – Arabic & English Typing – emails).
- proficiency of both English and Arabic.