Job Description

Position: Finance Officer
Position Type: Full time.
Duty Station: Marib & Aljwaf
Duration of Contract: 9 months.
Supervision: Direct supervision of Project Manager/ Finance Manager.
Deadline: 18 December 2024

I.    Background

The Humanitarian Development Program (HDP) is a nonprofit and independent NGO in Yemen .It focuses on improving the quality of Yemeni people’s life through well-planned and comprehensive projects in WASH, education, Food security & livelihood ,Shelter, CCCM, Protection  ,health and related activities that strengthen underserved communities in all parts of Yemen with the flexibility to respond rapidly to emergencies.
HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people. Humanitarian Development Program (HDP) places human dignity at the center of its relief and development work. At the heart of the Program’s efforts to impact poverty and social justice. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. HDP defines the program’s commitment to the protection from sexual exploitation and abuse (PSEA) of vulnerable adults, involving HDP Employees and Related Personnel. In recognition of the special vulnerability of children, also HDP affirms commitment to the welfare and protection from sexual exploitation and all forms of abuse of children, involving HDP employees and related personnel.
The Life-saving shelter Assistance to the conflict-affected communities in Marib City district, Marib Governorate and Khab Wa Ash Sha'f district under Al-Jwaf governorate project Funded by the Yemen Humanitarian Fund (YHF) will provide life-saving shelter assistance to communities affected by conflict in Marib City district, Marib Governorate, and Khab Wa Ash Sha'f district in Al-Jwaf governorate. The project responds to the urgent needs of vulnerable communities exacerbated by recent floods and storms, which have resulted in widespread displacement, food insecurity, and increased protection risks. Improve living standards and resilience through the provision of shelter, NFIs (Non-Food Items), and access to safe water and sanitation facilities. Prevent and mitigate protection risks, particularly for women, girls, boys, and men, through the implementation of effective protection measures and community engagement.
Finance Officer, national staff. He is responsible for cash management, ensuring that there are available funds to pay the payrolls on time. He is also in charge of the monthly closing of books and in the preparation of the monthly financial reports and budget monitors, checking the right documents for payments and adhering to compliance. The unit cost is the gross salary which includes the social insurance contribution, Income Tax, He/She will work full time to OCHA project. The position will be dedicated in Marib/Aljwaf.

Duties and Responsibilities

Under the direct supervision of Project Manager, the Finance Officer, will undertake the following tasks:

• Book financial transactions first by first (bank and cash bonds - daily restrictions and settlement restrictions. etc...) After reviewing the priorities and approving them by the specialists.
• Attach all financial documents supporting the process of exchange and restriction including bank notifications in all financial transactions.
• Printing bonds for all financial transactions that are considered the main document and signing it from the specialists.
•  Assist the project manager with the budget plan for the project.
• Audit documents and invoices according to quotations, orders of assistance, and exchanges.
• Disbursing the financial allocations according to the mechanism agreed upon with the donor regarding the project after the approval of the project manager, and not exceeding the project's budget.
• Performing the financial liquidation of the project in a timely manner.
• Review the operational budget on a regular basis and make sure not to exceed any item in the budget and according to the system.
• Completing and archiving financial operations in Excel+ paper and according to the financial procedures followed and archive an electronic copy of all documents.
• Verify exchange priorities before making any cash exchange/purchase process.
• Participate in the evaluation of suppliers/service providers according to the financial procedures and policies of the program.
• Signing project checks and bank transfers in partnership with the project manager/program manager.
• Communicate with the donor in all matters relating to financial operations and the final financial report.
• Clarify some questions regarding the donor, if necessary.
• reviewing the agreement contract with the merchant who won the tender, which was selected according to the required specifications.
• Final review of the financial liquidation and submit it to the project manager / program manager / donor.
• Matching the accounts withdrawn from the bank with the approved amounts within the project budget.
• Preparing and submitting the final financial report in Arabic & English of the project.
• Perform any other related tasks as required, as assigned by Project Manager/ Finance Manager.

Core Competencies:  

• Demonstrates integrity by modeling the HDP’s values and ethical standards.
• Promotes the vision, mission, and strategic goals of HDP.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Treats all people fairly without favoritism.

Functional Competencies:

• Ability to operate databases, project management software and develop spreadsheets and complex text documents is required.
• Ability to frequently travel and work in hardship and non-accompanied locations.
• Analytical Thinking.
• Innovation and Creativity.
• Technological Awareness.

II.    Education and Experience

• A University degree in Accounting, Business Economics, OR Minimum of three years’ experience in finance and accounting field; full proficiency in computerized accounting systems.
• Good knowledge of internal accounting procedures and reporting systems.
• Computer skills in both Arabic and English Languages.
• proficiency of both English and Arabic.I.