Job Description

Job Title: Project Manager
No of positions: 1 Position
Deadline: Dec 24th, 2024
Duration: 1 Year 
Probationary Period: 3 months
Duty Station: Midi Dist. -Hajjah Gov.

Taybah Foundation for Development (TFD):
Taybah Foundation for Development is a Yemeni development institution working in the areas of health and education. It was established in 1996 under the license of the Ministry of Social Affairs and Labor No. 25.  Taybah seeks to provide quality health and education services in partnership and cooperation with all concerned and interested parties in accordance with the development plans of local authorities.

Overall, Purpose

Ensure project success through planning, implementation, monitoring, and control. This includes ensuring that the project meets its specified requirements on time and within budget
Working as an important member of a diverse team, who is committed to serving the world’s most vulnerable with practical and compassionate care, the Project Manager provides technical support, leadership, and strategic direction, plans, develops, monitors, and evaluates the assigned project manager. This involves effectively managing and reporting on the projects in line with the objectives, time frame, and budget with a focus on construction and Infrastructure system strengthening, training, and coordination.

Duties and responsibilities

The project manager’s responsibilities will include (but are NOT limited to) the following:

General Tasks

• Uphold the humanitarian principles of humanity, neutrality, impartiality, and independence
• Respect the TFD values at all times, both within and outside of working hours
• Know, understand, and comply with TFD internal policies and procedures
• Follow the TFD Security Plan and other related policies and SOPs
• Adhere to TFD Nationally Recruited Staff (NRS) handbook and regulations
• Be prepared to work in AL-Hodeida and other Governorates of Yemen

Specific Tasks

Technical

• Manage the assigned project to meet the project objectives within budget and within the allotted time frame, reporting promptly any operational concerns to the line manager (e.g., projected failure to meet objectives; projected over or under spending on project budget)
• Provide strong leadership of the assigned project, working to ensure both short and long-term positive impacts and outcomes for the beneficiaries, local ministries, and authorities (where applicable) and local staff
• Contribute to the development and implementation of an appropriate and effective strategy including proactive planning for responsible exit in consultation with the in-line manager, other staff, and local authorities
• Set clear objectives and indicators for activities in collaboration with the in-line manager, staff, and, where appropriate, with the local communities
• Continuously monitor and supervise activities, evaluating progress through outputs and impacts using both quantitative and qualitative data, and involving the team  in analysis and taking appropriate action as needed to ensure continued progress
• Ensure accurate and timely reporting of activities according to TFD, donor, and other applicable time frames and formats

Staff Management

• Line manages the Manager of the assigned project, including day-to-day management, development, training, appraisals, etc. It may also be necessary to line-manage other staff
• Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives and current work plans, and to provide the opportunity for feedback
• Assess the training needs of staff and ensure that appropriate training is conducted

Financial Management

• Manage the project budget for the assigned project and ensure all expenses are according to budget and meet the TFD standards with regards to financial management, including accountability and good governance
• Work with the relevant line managers to plan and manage expenses.

Communication and Coordination

• Represent TFD at relevant local-level coordination meetings involving local authorities, communities, and other NGOs and clusters.
• Develop and maintain appropriate, regular, transparent, and supportive communication structures with the assigned team, TFD in-country Office, and other relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, UN agencies, and other NGOs), to ensure good cooperation and partnerships.
• Participate in coordination meetings and other working groups or meetings as required, representing TFD and feeding back to the staff and line managers on relevant issues.
• In coordination with any relevant M&E staff, follow up on community concerns and issues raised through feedback or complaint mechanisms.
• Report any security incidents or concerns to the Security Focal Point in all the target governorate.
• Logistics
• Liaise, as necessary, with the, logistics, and finance staff to ensure items are procured, transported, stored, managed, and accounted for correctly.
• Support the logistics activities of project staff, particularly about the procurement process, supplies, and equipment for the assigned activities

Quality Management

• Assist in the implementation of relevant policies and standards relating to service delivery including Sphere and CHS standards, and Population and donor guidelines, and other good practice.
• Participate as requested in TFD internal workshops and distance learning sessions to keep up with changing trends, new guidelines, and best practices.
• Oversee exit interviews and other feedback or assessment tools and incorporate findings and recommendations into work.
• Ensure project are implemented in line with donor proposal and requirements and by TFD, donor, country, and international standards i.e. Sphere and HAP standards.

Delegated Responsibilities

• Implementation of the assigned project within budget and the agreed time frame
• Management of the project budget for the assigned project
• Authorization of expenditure on applicable budget lines 
• Line management of assigned staff, including recruitment, development, performance monitoring, disciplinary action, etc.
• Management of the technical aspects of the assigned project, including staff technical capacities and performance
• Representation of TFD at meetings and through relationships with external partners (e.g., community leaders, local government officials, UN agencies, and other NGOs)  
• This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to TFD needs.

Role Qualifications

Role Competencies

Other

Taybah foundation for development is an employer that does not tolerate any form of sexual misconduct. All potential candidates will be subjected to rigorous background checks and controls.