Job Description

About HALO

The HALO Trust is the world’s largest humanitarian demining organization. HALO is a non-governmental, non-political, non-religious organization headquartered in the UK. HALO’s mission is to protect lives and restore the livelihoods of those affected by conflict. We clear landmines and the explosive debris of war so communities and countries can recover.  
 HALO is an equal opportunities employer, and will not discriminate against any candidate on the basis of age, sex, ethnicity, religion, or any other characteristic. All recruitment is conducted in a transparent manner, with selection made solely on the basis of ability. Women and people with disabilities are encouraged to apply. 
 HALO Yemen has been operating since 2020, delivering humanitarian mine action activities, including survey, mine clearance and explosive ordnance risk education. 

JOB TITLE: Finance Officer
LOCATION: Aden 
REPORTING TO: Finance Manager 

MAIN DESCRIPTION

• The Finance Officer provides support to the International Finance Manager to ensure accountability to the programme’s finance functions. 
• The FO is primarily responsible for daily accounting and cash management functions. Alongside the IFM, they also support budgeting, monitoring, reporting, auditing and financial risk management requirements. 
• The FO works closely with HR and logistics functions to ensure payroll and procurement are conducted in line with standard operating procedures. 
• The FO will on occasion be asked to complete reasonable additional duties that fall outside of the job description. 
• The FO reports directly to the International Finance Manager.

Key Responsibilities 

The Finance Officer is responsible for:

Leadership and compliance

• Promptly review and verify payment ensuring internal control procedures are met, including proper coding and authorization and adequate and complete supporting documentation. 
• Reviews and verifies OV liquidations ensuring that supporting documents are adequate and complete before submitting for processing.
• Ensure each donor’s audit compliance requirements are met. The FO must report instances of non-compliance immediately
• Help ensure that all audit recommendations (internal and external) are implemented.
• Reviews all checks prepared by FA ensuring accuracy in amounts and names as well as dates.
• Provide support to the overall Programme in terms of budget allocation and procurement related activities 
• Supervise all Finance Assistants and conduct annual performance appraisal 
• In consultation with the IFM, set annual performance Objectives for FAs. 

Accounting

• Deliver clear and transparent accounting of all HALO financial transactions in accordance with the Global Finance and Accounting Manual.
• Approve daily transactions and Journals posted by finance assistants in country office and locations in NetSuite. 
• Prepared monthly accounts and submit to the International Finance Manager for review and certification.
• Verify PVs, OVs, and PRF for accuracy and donor allocation. 
• Ensure all staff are aware of and follow purchasing and payment procedures.
• Monitor and reconcile bank balances continuously

Payroll

• Process monthly Payroll in a timely manner
• Ensure that the FA processes all withholding taxes and social security benefits.
• Update payroll with new salaries and incentives as may be required.
• Programme/project finance management:
• Together with IFM help implement and use of HALO’s budget and reporting system (Adaptive Insights).
• Support the financial planning for the programme office, including development, management and reporting of the programme office budget.
• With support from the IFM, lead on the preparation of external and internal audits of donor funded projects.

Advise the International Finance Manager on new concepts and proposals for new business plan.

Role Requirements 

• Degree in Accounting, Finance or Business Management with a minimum of five (5) years’ professional experience.
• Advanced spoken and written English.
• Excellent communication, interpersonal and analytical skills with meticulous attention to detail.
• Strong computer literacy, with proficiency in Microsoft Office, especially Excel.
• Professional experience with an accounting software preferably NetSuite.
• Ability to work effectively with a team in a culturally diverse environment.
• Commitment to HALO’s Values and Standards at all times, in and out of work.
• Commitment to HALO’s Global and National Policies, including Safeguarding & Whistleblowing.
• Commitment to HALO Yemen’s Zero Accident Vision.

Terms and conditions: General terms, conditions and requirements will be in line with those for HALO national staff and your contract.

Work routine: Five days per week for eight hours per day, with Friday and Saturday being rest days, notwithstanding travel and non-routine events.  

Travel and leave:

1.    Your annual leave entitlement as per your HALO contract and Staff Handbook.
2.    This position will be based out of Aden and may require travel to visit teams and assess future areas of operations.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.
The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.
The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and well-being of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.