Job Description

Position: Project Assistant - Health
Locations:  Aden/Lahj (70% of work time at the field)
Administrative Supervisor:
Technical Supervisor: Health Program Officer   
Vacancy Reference Number: PAH/ADE-SHR

PURPOSE OF DIVISION:

The Health Department collaborates with country program teams to identify, plan, implement, monitor, and evaluate lifesaving and development programs in partnership with local, national, and international organizations.
The main goal of the health department is to save and enhance the lives of the targeted beneficiaries and contribute to reducing morbidity and mortality in the Yemeni community. This is achieved by supporting the Ministry of Health in providing essential primary, secondary, and tertiary health services, as well as other emergency health services. The focus is on prioritizing the most vulnerable groups, in collaboration with international donors, I/NGOs, UN agencies, and other health and nutrition stakeholders

JOB PURPOSE: 

The Health Project Assistant will play an important role in managing various health project interventions and providing technical support to ensure that project goals are met. The assistant will directly supervise health project interventions at the field level, implement action plans, and monitor midwifery students. He/ She will also be responsible for preparing monthly reports and conducting frequent field visits to ensure the quality of teaching of midwifery students. In addition, the assistant will continually assess current health needs and help develop programs to secure funding for new projects from various donors. He/ She will work closely with colleagues across the country team. Moreover, the assistant will coordinate with local authorities and key partners to ensure the smooth implementation of program activities for the IRY projects.
    
KEY ACCOUNTABILITIES

Job Responsibilities:

Project Management and Implementation

• Oversee health project implementation, ensuring alignment with goals, outcomes, and project indicators.
• Coordinate with stakeholders, including local authorities and health offices, at various levels.
• Facilitate and coordinate teaching for midwifery students in Lahj governorate.
• Collect and analyze project data, adhering to MOPHP and health cluster database requirements.
• Conduct regular field visits to supervise health workers and daily operations.
• Prepare and submit high-quality narrative and quantitative reports as required.
• Identify supply needs, coordinating with procurement for timely delivery.
• Develop and implement distribution plans for project supplies.
• Document success stories and ensure comprehensive project documentation.
• Archive all project-related documents and meeting minutes.
• Actively participate in health sub-cluster meetings and relevant forums.

Technical management and Support

• Provide management support for midwifery students, including monitoring daily attendance.
• Support and coordinate daily activities, submitting reports with documentation.
• Address and resolve field challenges, maintaining open communication with management.
• Prepare and submit weekly and monthly action plans.

Administrative and Operational Tasks

• Manage staff expenses and ensure the validity of their documents, submitting them timely for payments.
• Assist logistical and financial departments with procurement and payments.
• Coordinate delivery of program-supported items.
• Any other relevant duties as directed and in line with the grade of the post.

PERSON SPECIFICATION

A) EDUCATION/TRAINING 

Required:

• University degree in public health, Nursing, Education, or a related field.

B) EXPERIENCE  

Required:

• Minimum 2 to 3 years of proven experience in health project assistant, planning, implementing, and evaluating health humanitarian programs in an emergency/relief context.
• Proven Experience in working with NGOs preferred INGO, particularly in midwifery practices and educational methodologies is an advantage.
• Ability to represent, liaise, and negotiate at different levels (national, provincial, and local) with NGOs/INGOs, donors, government, etc.   

Desirable:

• Initiative-taking person able to work without close supervision.
• Proven track experience record of working with Integrated Projects (FSL, WASH, and Nutrition).

C) Competencies 

Knowledge and Skills:

• Good knowledge of key donor regulations and report writing skills.
• Sound knowledge and experience in program coordination or health education.
• Sound knowledge of Ministry of Public Health, national and international protocols and guidelines.
• Excellent interpersonal and representative skills (written, oral, cross-cultural).
• Ability to take initiative where appropriate to handle the difficulties encountered in daily work and conduct work in a professional and wise manner.   
• Politically and culturally sensitive with qualities of patience, tact, and diplomacy.
• Flexible and highly motivated; able to handle pressure well, work effectively in diverse environments, and relate with people from different cultural backgrounds.
• Works collaboratively with team members to achieve results.
• Excellent verbal/written communication and relationship-building skills.
• Strong Microsoft package skills (MS Word, MS Excel, PowerPoint, Microsoft Teams).   
• Working and good knowledge of written and spoken English.

Other COMPETENCIES
 
Core Values (Required):

• Commitment
• Diversity and Inclusion
• Integrity

Core Competencies (Required):

• Communication
• Working with People
• Drive for Results
• Team player and collaboration.

Functional Competencies (Required):

• Planning and organization.

Safeguarding:

• Understanding of and commitment to safeguarding, child safety, and protection from sexual abuse and exploitation principles.

PROBLEM-SOLVING (Thinking Environment)

• Ability to deal with a complex situation and solve issues and problems.

CONTACTS/KEY RELATIONSHIPS:

• The employee will work internally with the relevant projects Officers, MEAL, and Support teams based in the Aden field office. 
• Regular & open communication on day-to-day tasks with the Health Program Officer, Head of Office, and technical team.
• Work externally with midwifery students, Institute of Health manager, DHO manager, and GHO officials.

 WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED 

• This position is located in Aden Governorate - Yemen with regular visits to the project sites in the targeted areas. (70% of work time at the field)