Job Description

Job Description

Internals of the Organization and NMS candidates will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.

Appointment will be subject to certification that the candidate is medically fit for appointment, national of the country with automatic right to live and work in the country, and security clearances.

Females with the above qualifications are encouraged to apply.

Responsibilities

1. Assist in the review and assessment of pipeline implementing partner stock requests, work plans, and budgets to ensure they are in line with intended scope and targets and cost-efficient.
2. Lead rapid preparation of implementing partners’ agreements, focusing on adherence to standard templates, regulations, and accurate reflection of timelines, deliverables, and payment schedules.
3. Participate in the grants process, which involves engaging in due diligence, prequalification, and the call for proposal process according to established procedures and guidelines.
4. Contribute to capacity-building efforts of  pipeline implementing partners through various support mechanisms in close coordination with the WASH program team.
5. Monitor deliverable schedules of pipeline implementing partners, IOM payment schedules and facilitating follow-ups to ensure compliance with established deadlines.
6. Support pipeline implementing partners to reports as per grant requirements and use preferred reporting templates to ensure data quality, accuracy, consistency and completeness, and compliance with IOM and donors’ standards.
7. Support in reviewing narrative and financial reports and the validation of supporting documentation before the processing of financial transactions to ensure the accuracy and completeness of all required documents and the presence of authorizations, aligning with IOM and donor requirements and compliance standards.
8. Assist to coordinate and attend meetings with pipeline implementing partners and other stakeholders, providing inputs if needed and taking detailed notes of points made, in close coordination with the Senior Grants Compliance Assistant 
9. Follow up with the Resource Management Units regarding payment processes of implementing partners.
10. Conduct field visits to monitor pipeline partners' activities, conduct spot checks, and monitor partners' adherence to policies and regulations through ongoing assessment and evaluation.
11. Provide implementing partners with information on IOM guidelines and addressing any inquiries related to partnerships as needed.
12. Maintain  a database of grant documentation, implementing partner deliverables, and supporting documentation.
13. Undertaking duty travel as required.
14. Performing other duties as assigned.

Qualifications

Education

• University degree in business, finance, accountancy or a related field with three (3) years of related professional experience, or High School diploma with five (5) years of related professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Minimum 3 years of experience in grants management, preferably for a UN agency or NGO;
•  Experience in emergency response context, preferably in WASH projects implementation.
•  Experience in resource management, accounting, or finance, preferably for a UN agency or NGO; 
•  Experience in assessing, reporting and analysis;
• Experience in coordinating and communicating with diverse stakeholders and partners;
• Experience in MEAL and Information Management is an advantage.

Languages

For all applicants, fluency in English and Arabic is required (oral and written).

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies