Job Description

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday 
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued. 

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Save the Children International seeks to always be a child safe organization through fulfilling its obligations to the community and through programme implementation carried out by the organization for safeguarding children and to improve their living standards of the child.

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Position: WASH Data Management and Reporting Assistant (WASH Information System)

Location: Hodiedah

Grade: 5

Contract Length: As per the budget

The Opportunity:

Under the supervision of WASH program Manager, The WASH Data Management and Reporting Assistant (WASH Information System) will oversee all of the data collection, data management, data validation, data and activities related reporting, organization of projects’ files, and archiving for the WASH program.

In order to perform this role effectively, the WASH Data Management and Reporting Assistant must be able

to work closely with the WASH Program Manager, the WASH staff, and other internal

departments within Save the Children. He/ She will participate in emergency preparedness activities and be ready to respond in the event of an emergency, as required.

Key Areas of Responsibilities: 

Design of Database and Tools

• Assess the data and reporting requirements of the WASH Program, based on the project's design, operational modalities, staffing structure, risks, etc.
• Design and develop a robust information management database that will minimize time spent producing project-related reports,
• Design and develop simple and effective data capture tools that improve the efficiency of the WASH staff and reduce human error,
• Prepare/ Develop clear information management and reporting flow charts, infographics, and schedules, 
• Prepare/ Develop a robust quality control/quality assurance plan to ensure accurate and reliable program information,
• Prepare/ Develop programmed effective data analysis and visualization tools to empower organizational decision-makers to make informed, data-driven management decisions.
• Prepare/ Develop all other needed forms and involve all supportive tools, applications, approaches, and methodologies that could improve all WASH data, activities, and outcomes. 

Coordination & Capacity Building

• Conduct a capacity assessment and building of a program team related to data management and reporting or other related to WASH,
• Provide effective training to orient the program team on the use of the data management system and tools,
• Provide regular monitoring of the program team regarding the use of the database and tools, coupled with ongoing orientation and mentoring of the program team on their use.
• Identify learning and training opportunities for Save the Children staff and partners and work as a mentor and role model for less experienced staff.
• Provide and update data related to WASH and any other crosscutting matters from the available internal and external sources as well as share the needed data about the WASH program in coordination with the WASH PM.
• Prepare the success stories and case studies with coordinate with the other related programs as well as the media department

Data Management & Reporting

• Oversee the implementation of the information management system and schedule,
• Ensure that program data is regularly reviewed and validated, with a confidence level assigned to data,
• Prepare all required reports and ensure generating it based on data from the database,
• Ensure that WASH data is routinely analyzed and synthesized into clear and effective briefs to inform and guide decision-making,
• Ensure that the database and tools are continually updated and improved.

Security management responsibilities:

• Responsible for the day-to-day program security management,
• Attend and participate in capacity building trainings if any,
• Abide by the security procedures and policies and report any breaches,
• Participate in personal safety training as required.

Other duties:

• Be aware of emergency procedures in response,
• Perform other duties or relevant tasks as required or assigned to him/her by the WASH Program Manager.
• Support team on IT issues with coordination with IT specialists. 
• Represent the WASH department in some meetings as assigned by the WASH Program Manager.
• Prepare all needed documents for WASH activities such as “BNFs lists, distribution vouchers, factsheets, presentations, assessments, and monitoring tools. etc.”
• Prepare and follow up on all needed trackers with the team, volunteers, other sectors, and focal points.
• Support in GIS-related issues.
• Comply with Save the Children policies and practices with respect to child protection, code of conduct, safeguarding, health and safety, equal opportunities, fraud, and other relevant policies and procedures.

General

• Deliver results in line with the current proposals and Save the Children’s strategy 
• Ensure that the minimum standards of humanitarian relief are maintained in accordance with the Sphere Charter and Red Cross Code of Conduct.
• Perform such other responsibilities as agreed with line management

BEHAVIOURS (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development, and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• Future-orientated thinking strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:

honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS AND EXPERIENCE AND ATTRIBUTES

Bachelor's Degree in Computer Science, Information Management, or equivalent (or bachelor's Degree in another discipline with proven on-the-job training and relevant experience).

Required experience

• Minimum 2 years of working experience in information management including (geographic information systems (GIS) and remote sensing, Database design, administration, and maintenance) in emergency response, immediate relief operations, and post-conflict humanitarian aid operations. Information management experience related to WASH program is preferred. 
• Very good in English, 
• Strong background in the WASH sector and activities as well as WASH communal situations and needs.
• Excellent communication skills,
• Highest-level technical, analytical, negotiation, communication, and advocacy skills.
• Strong skills in presentation and facilitation.
• Ability to encourage and contribute to a climate of teamwork and collaboration in a multicultural environment.
• Excellent training, coaching, and mentoring skills.
• Consistently achieves high-level results, managing and delivering projects and activities on time and budget.
• Excellent leadership and supervisory skills; provides others with a clear direction; motivates and empowers others.
• Ability to analyse and present diverse and complex quantitative and qualitative data from a wide range of sources.
• Quickly builds rapport with individuals and groups and nurtures good relationships across organizational levels and boundaries from government leaders to all stakeholders and the affected population.
• Advanced IT skills, including common database software (Excel, Access, SQL) as well as GIS. Experience with visualization software such as Tableau and Power BI.
• Work experience with local communities, children, and vulnerable people,
• Knowledge of monitoring and evaluation,
• Commitment to capacity building and developing others,
• Ability to write clear and well-argued assessments and project reports in Arabic and English,
• The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances,
• Commitment to the aims and principles of SCI. In particular, a good understanding of the SCI mandate and child focus and an ability to ensure this continues to underpin our support,

Desirable:

• The ability to use one of the programming languages,
• Experience or knowledge of working and living in relevant regions/contexts,
• Humanitarian programming experience.

Equal Opportunities 

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.