Job Description

Job Title: Admin&Finance Officer
Reporting to: Finance Coordinator/Country Director
Location: Aden
Contract period: One-year fixed contract 
Closing date: 19 Oct 2024

About Human Appeal 

Here at Human Appeal we have an exciting opportunity for Administration Officer to be based at our Aden Office. This is one year fixed contract with 6 months probation.

Human Appeal is a faith-based charity that aims to abolish poverty by providing humanitarian aid, sustainable development programs and championing advocacy for our beneficiaries worldwide. Human Appeal has seven International Field Offices across the globe. 

CONDITION:

Please note, this is a local contract, for this role you must have the right to work in Yemen. 

Main Job Purpose

The Administration Officer is responsible for ensuring strict adherence to all Finance and Admin Policies. 
The incumbent will have internal contacts within HA Yemen with staff members, focal points from different units, and with external parties for the exchange of information and reception of visitors.

Accountabilities: 

Finance Responsibilities:

Accounting:

• Make and record all payments out of cash, recording all Programme advances issued and returned
• Handing the cheques to the suppliers and beneficiaries

Reporting:

• Assisting the finance team in the preparation of the monthly and anualy report.

Payment vouchers: 

• Assisting  in Issuing payment vouchers and cheques\transfers to the suppliers and beneficiaries.
• Assisting  in  Sending the financial transfers to the authorized persons to be signed.

Banks:

• Communicating the Aden bank for any inquiries or troubles
• Following up the receipt of the transfers in our bank account if any 

Petty cash:

• Reviewing the petty cash payment requests received from the other departments.
• Issuing petty cash vouchers and get the finance officer approval.
• Preparing the petty cash replenishment request and receiving the amount from the bank.

Archiving 

• Archive all finance documents (Hard and soft copy )
• Any other duties assigned by the Finance team.

Tax and Social Security 

• Follow up the Tax and social security  calculation and payment 
• Any tasks from the finance coordinator 

Admin Responsibilities:

• Track the movement of non-fixed assets (inventory) and update the inventory list regularly on monthly basis.
• Supervise residences of expatriates (staff house) and ensure that all required repair is made in time.
• Provide oversight and support to Admin staff for the Hotel bookings and arrangement for staff and visitors.
• Send documents for translation (English to Arabic) when requested by staff. 
• File all lease agreements, rental service contracts and prepare the lease schedule on monthly basis.
• Ensure the lease agreement are reviewed by Operations Manager, (Safety and security) and lawyer and are signed by the Head of mission.
• Ensure tracking of lease agreements expiry & renewal, and sent reports regularly on monthly basis (should include all rental premises (housing, office, warehouse, and store).
• Supervise the office supplies and ensure there is sufficient stock at all time.
• Perform other duties assigned by the line manager.

Job Requirements

• University degree in accounting or another relevant field;  
• At least three years work experience in a similar field
• Fluency in written and spoken English
• Very Good computer skills especially Excel.
• Capacity to apply HA rules and procedures
• Capacity of treating information confidentially