Job Description

Internals of the Organization and NMS candidates will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.

Appointment will be subject to certification that the candidate is medically fit for appointment, national of the country with automatic right to live and work in the country, and security clearances.

Females with the above qualifications are encouraged to apply
 

Context

Working under the overall supervision of the Procurement and Logistics Officer and the direct supervision of the Supply Chain Officer, the incumbent will be responsible for carrying out procurement, logistics and asset control functions in accordance with IOM’s regulations, rules and procedures. In particular s/he will:

Responsibilities

1. Assist in coordinating insurance coverage for all Programme assets in Aden and other Field office and follow up on any claims that may arise as well as on asset disposal in line with IN/43 Asset and Insurance Policy.
2. Assist in monitoring Aden office and other field offices and relevant units comply with asset inventory policy and registration of all newly purchased assets through PRISM.
3. Conduct regular updates to PRISM asset data in line with asset movement and changes.
4. Ensure that all assets being assigned to staff are labeled, tagged, using proper asset formats and update all records in PRISM accordingly.
5. Delete/ retire all broken/ beneficiary assets upon necessary approval from System. 
6. Manage the storage facilities, monitor, distribute and replenish stock whenever needed, ensure accuracy of records regarding assets disposal; ensure assets are located accordingly and used in IOM’s best interest.
7. Ensure the full compliance of asset control and logistics activities with the IOM’s rules, regulations, policies and strategies.
8. Logistics Coordination: Assist in the coordination of logistics activities, including procurement, warehousing, transportation, and distribution of goods and materials.
9. Maintain an inventory of all prepaid SIM cards issued to staff members in Aden.
10. Ensure that SIM cards are properly registered and activated according to local regulations.
11. Coordinate with mobile network providers to facilitate the recharge process.
12. Maintain records of all recharge transactions, including dates, amounts, and recipients.
13. Inventory Management: Regularly check and update inventory records to ensure accurate tracking of all office supplies and materials.
14. Maintain a proper record of repair, maintenance of office equipment and submit monthly report.
15. Maintain a neat and orderly storage area, ensuring that all items are properly labeled and stored in designated locations.
16. Restocking: Monitor supply levels and reorder items as needed to prevent shortages.
17. Compliance: Adhere to IOM policies and procedures regarding inventory management and storage.
18. Perform any other duties as assigned by direct supervisors.

Qualifications

Education

• Bachelor’s degree in Business Administration, Management, Logistics, Procurement or related field with two years or relevant experience in similar position

Or

• Competed Higher Diploma in any of the above fields with four years or relevant experience in similar position

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Thorough understanding with two years’ experience with specific focus on local and international procurement, clearing  and forwarding, 
• Experience on VAT procedures and Government of Yemen laws and regulations, 
• Experience with fleet management and  insurance policies
• Excellent understanding of inventory, stock and supplies management.

Languages

For all applicants, fluency in English and Arabic is required (oral and written).

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

1. Internals of the Organization and NMS candidates will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
2. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
3. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
4. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
5. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies