Job Description

Job Title: Field Coordinator
Job Location: Aden (with frequent travel to the field)
Reporting to: Project Manager
Duration of Contract: 8 Months
Type of contract: Full-time
No. of positions: (1)

ABOUT Resonate! Yemen

Resonate! Yemen Foundation (Resonate!), is a not-for-profit civil society foundation contributing to inclusive and local sustainable development through the provision of institutional development and local community empowerment programs to diverse groups of development stakeholders including Youth, CSOs and local Authorities. Resonate! believes in community-based interventions as a main source of local sustainable development.

Position Summary:

Resonate! Yemen Foundation is implementing an institutional development project in the governorates of Aden, Lahj, Hadhramaut, Marib and Taiz. The position will be responsible for carrying out field coordination work for the project’s activities within the districts of the targeted governorates. The field coordinator will follow-up and support the process of obtaining permits, implementing field activities, and submitting activity reports and documents in a timely manner.

Responsibilities:

1.    Field coordination to facilitate the implementation of activities in Aden Governorate and other targeted governorates.
2.    Provide a technical concept and action plan for the field trip in detail based on the action plan.
3.    Submit a weekly update on the implementation status and keep the project team informed of the progress of the activity.
4.    Supervise and follow up on the progress of activities during (preparation, implementation, and closure).
5.    Represent the foundation with the local authority and the local communities and following up on permits for implementing activities, whether at the level of the center, governorates, or targeted districts. 
6.    Work to directly coordinate the relevant stakeholders targeted in training and workshops and follow up on lists of candidates.
7.    Working on all logistical coordination for training and workshops, which include, but are not limited to: -

• Work on collecting quotations for training requirements and trainees.
• Work on preparing all training requirements.
• Attending all training sessions assigned to him/her.
• Ensure that the training session is running effectively for the benefit of the trainees.
• Dealing with all trainees fairly and equally.
• Follow up on the attendance of trainees.
• Collecting contact information for documentation and media coverage service providers that are documenting activities.
• Receiving media materials and following up with service providers for media documentation to upload all media materials after each activity.
• Follow up on the preparation of all printed materials related to project activities.

8.    Ensure to deal with complete transparency, fairness and impartiality when requesting proposals for service providers such as consultants, trainers, logistical services, etc.
9.    Follow up on the implementation of field activities, whether implemented by consultants, central or local authorities, and provide the necessary facilities to ensure the implementation of activities according to the agreed time frame.
10.    Collecting and archiving the data and reports after the field trip and archiving all materials and sharing it with the project team, and preparing for the stage of logistical, technological and technical grants.
11.    Facilitating the training workshop.
12.    Assist in evaluations of the effectiveness of program activities and measure learning outcomes for participants. This may include using assessment tools, conducting assessments, collecting feedback from participants, entering data into KOBO, and helping to make improvements based on the results.
13.    Work to implement any requirements related to the project or requested by the project management.
 
Reports/documents required:

• Weekly update.
• Completion reports after each training or workshop.
• Monthly achievement reports.
• Final report for the assignment.

Qualifications and Skill Requirements:

• Previous practical experience of not less than 3 years in development projects and governance programs.
• Willingness and ability to undertake frequent travel within the targeted governorates.
• Has demonstrable experience and relationships with relevant government authorities.
• Accessibility to targeted areas.
• The ability to work independently or as a member of a team.
• Ability to respond on short notice, plan and implement several activities simultaneously.
• Ability to work under pressure, as part of a team or independently, and consistently meet deadlines.
• Able to communicate clearly and sensitively with internal and external stakeholders as a representative of Resonate! Yemen Foundation.
• Strong interpersonal and communications skills required.
• Integrity: He/She works trustworthy with integrity and has a clear commitment to the foundation’s core values and principles.
• Excellent level of computer proficiency.