Job Description

JOB TITLE:  Distribution Assistant
LOCATION:   Aden, Yemen
CONTRACT DURATION: Nov 2024. (Renewable based on funds availability and performance)
START DATE:  ASAP 
REPORTS TO:  Program Officer 
SALARY GRADE: According to SIF’S National Staff Salary Scale

Organizational Profile:

Secours Islamique France (SIF) is an international Non-Governmental Organisation that has been working in France and around the world for over 30 years, taking action wherever there are humanitarian and social needs to be addressed. SIF believes in a more just and caring world where the basic needs of the vulnerable people are met. SIF is committed to reducing poverty and vulnerability across the world, without proselytising or discriminating. It implements emergency relief, development programmes and advocacy programs. In Yemen, SIF implements programs to support vulnerable communities in different parts of the Country in various sectors. 

Purpose of the Position

Under overall supervision of Program Officer, Distribution Assistant will be responsible of supervising, reporting, planning and organizing the processes of distribution in the field.

DUTIES AND RESPONSIBILITIES: 

• Train, assign, supervise, and evaluate the work of subordinate staff / volunteers. 
• Support the program team in the beneficiaries registration process and during the field trips to the activities sites.
• Supervise the daily flow of commodities to beneficiaries.
• Supervise the maintaining of sanitary and orderly warehouse and storage facilities.
• Ensure that all equipment and supplies are available for the assigned period/daily operation/s on the Warehouse. 
• Ensure goods and SIF’s items are stored in good conditions.
• Assist the program team in writing the activity reports and any other tasks requested by the supervisor.
• Prepare the plan for cash disbursement and prepare distribution lists, attendance sheets and arrange cash distributions.
• Responsible for preparing the volunteers contracts alongside their CVs, IDs, certificates, and college degrees.
• Responsible for filling up the volunteers hire request form on a daily basis.

Other Responsibilities:

• Perform other duties as assigned by the supervisor and/or management.

Qualifications and Requirements

• Bachelor's Degree preferably in administration/Management/equivalent
• At least 3 years of experience in project implementation or a related field. 
• English Language is an advantage.
• Confident and proficient in the use of MS Office, especially Excel and Word, as well as electronic communication.
• Proven ability to work in a multi-cultural team.
• Able to establish and maintain effective working relations with people of diverse cultural backgrounds.

ETHICS AND PROFESSIONAL PRACTICE

Child Safe-Guarding Policy. SIF commit to respect the “Do no harm” humanitarian principle and ensure child safety is paramount in all its activities. SIF implements a Child Safeguarding Policy (CSP) and implement all necessary measures to ensure that only those who are suitable to work with vulnerable people, in particular with children join the organization. This position is subject to criminal records disclosure and reference checks.