Job Description

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday 
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued. 

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Save the Children International seeks to always be a child safe organization through fulfilling its obligations to the community and through programme implementation carried out by the organization for safeguarding children and to improve their living standards of the child.

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Position: Warehouse Officer

Location: Hodiedah

Grade: 4b

Contract Length: As per the budget

The Opportunity:

The warehouse officer has the responsibility to manage warehouse and stock available with the delivery of timely, effective and accountable warehouse support to the Save the Children field team in the country programme.

Key Areas of Responsibilities: 

• Ensure that Save the Children International (SCI) minimum standards of supply chain procedures are adhered to.
• Lead the warehouse management and maintain stock records up to date. Including all stock documentations and archiving.
• Ensure all dates and packaging of items received and dispatched from the warehouse are in line with SCI standards and quality framework.
• Ensures all goods are well entered in the Total Inventory Management System and timely reported to the Field supply chain coordinator.
• Responsible of all stock movements IN & OUT physically and in the system, including all required transactions in Total Inventory Management System.
• Pack, Store, and Organize all products and materials as per the suitable arrangements and correct labelling.
• Responsible for arranging warehouse space properly and according to SCI standards.
• Monitor and maintain up-to-date warehouse inventory records and report on time to the supply chain coordinator.
• Ensures proper cooling, heating, and inflation to specific goods and items is suitable and available.
• Ensure proper monitor of temperature readings of medical items, responsible of managing records and devices required.
• Ensure regular assessment of warehouse including Health and safety inspection as per SCI standards.
• Maintain good usage of the warehouse generators and monitor the fuel consumption on a  daily basis, to report and the supply chain coordinator.
• Ensure proper and delicate handling to sensitive items in the warehouse such as medicines and fragile items.
• Maintain up-to-date asset and equipment’s list that are available in warehouse.
• Responsible for all stock arrangements, labelling, registering, and disposals.
• Inspect on regular basis stored items and materials from defections and damages and report on a timely manner.
• Monitor all the expiry dates of all the inventory and rise alarms to the supply chain coordinator in advance of at least six months. 
• Ensure regular follow up for stock’s owners on their stock and report any issue immediately. 
• Being flexible and operations oriented to achieve the best result for the beneficiaries.
• Responsible for warehouse maintenance, safety, and cleanness.

Any other tasks assigned by the line manager (supply chain coordinator).

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Future orientated, thinks strategically and on a country wide/global scale

Collaboration:

• Approachable, good listener, easy to talk to
• Builds and maintains effective relationships with colleagues, Members and external partners and supporters
• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Develops and encourages new and innovative solutions
• Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

• honest, encourages openness and transparency, builds trust and confidence
• displays consistent excellent judgement

QUALIFICATIONS AND EXPERIENCE AND ATTRIBUTES

• Minimum Diploma / bachelor’s degree in a relevant field.
• Pharmaceutical background is required.
• Minimum 2 years proven warehousing experience with INGOs/ UN agencies. 
• 1-2 years experience in supply chain management including procurement, transportation and distribution, warehouse and stock management is an advantage.
• Driving License availability is an advantage.
• Proficient IT skills and capacity working on MS office and spreadsheets.
• Proficiency in written and spoken English is required.

Equal Opportunities 

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

About Us

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

· No child dies from preventable causes before their 5th birthday
· All children learn from a quality basic education and that,
· Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.