Job Description

Job Title: Supply Chain Officer- Procurement
Band / Level / Grade    8B
Department: Supply Chain
Location: Sana’a, YE

BACKGROUND: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The IRC responds to people’s acute and longer-term needs with integrated programs that improve health and safety, prioritize children’s education, foster economic wellbeing, and empower communities to regain control over their lives. Our work gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, conflict sensitivity, coordination, and impact.

The IRC Yemen began its programs in October 2012. Since establishing its presence in the South of Yemen, in the Red Sea Coastal city of Aden, the organization has grown from just an implementing small project to handling large scale emergency and relief operations. Following the war which broke out in Yemen in March of 2015 and the humanitarian disaster, which was crafted by the same, IRC launched one an emergency response program in the southern governorates of Aden, Lahj, Abyan, Shabwah and Al Dhale, and expanded later in Sana’a and Hodeidah in the North.  Currently IRC Yemen is operating in eight governorates in the south and north of Yemen through direct programming and through local partnerships, in Health, WASH, Nutrition, Economic Recovery Development, Education, Child Protection, Gender and Women Protection and Empowerment.

The International Rescue Committee (IRC) have been working in the Middle East and North Africa (MENA) for more than forty years. Today, the IRC has more than 2,200 staff working across the region, including in Iraq, Jordan, Lebanon, Libya, Syria, and Yemen to support those affected by some of the world’s most complex and protracted humanitarian crises.

SCOPE OF WORK:

IRC is seeking an agile Supply Chain Officer- Procurement to assist Supply Chain team in day-to-day tasks and on delegation backstopping cover tasks of procurement.

JOB SUMMARY:

Under supervision of Senior Supply Chain Officer, the Supply Chain Officer-Procurement supports in tasks including procurement, SC department administration duties, archiving and documentation, market research and suppliers’ management.

WORKING RELATIONS:

• Regular & open communication on day-to-day tasks with supervisor, the Senior Supply Chain Officer 
• Regular communicate with the supply chain team in the North/South 
• Coordination with Finance, Admin and program departments.

MAIN RESPONSIBILITIES:

• The implementation and / or maintenance of IRC procurement standard operating procedures.
• Ensuring that procurement is carried out in accordance with IRC and donor-specific polices.
• Attend all the procurement committee meetings. Assist in tendering processes and participate in tender meetings & evaluations.
• Coordination with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
• Ensuring that a transparent and responsive procurement process is implemented and maintained.
• Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies. 
• Ensuring that all Supplies, services and equipment required are delivered in time.
• Establishment and maintenance of ethical, professional working relationships with suppliers. 
• Maintain supplier information for regularly purchased items and be informed of current local market conditions. Update price lists for frequently procured supplies and services on a regular basis. 
• Send out Request for quotation to suppliers.
• Prepare bid analysis and other bidding documents for review and approval.
• Conduct negotiations with suppliers that is transparent and documented.
• Using the IRC ERP (Integra) Procurement and Sourcing Module (Online), create Purchase Order and submit for approval with all the supporting documents.
• Maintain ethical, professional working relationships with suppliers.
• Demonstrate value for money in procurement. 
• Prepare, and upload procurement files to box file for payment processing after supervisor review.
• Support to secure ATC, VIF and business License.
• Maintain and update accurate procurement and ongoing Master Purchase Agreements (MPA) trackers on weekly and monthly basis.
• Advise the Senior Supply Chain of procurement-specific issues or improvements.

REQUIREMENTS: (Qualifications, Skills and Abilities):

A.    Education:

• Relevant university degree preferably in Supply Chain, Purchasing, Business Administration, Business English, or related field.

B.     Experience:

• Knowledge of procurement procedures and practices (IRC or INGO experience advantageous) for at least 2-3 year.
• Knowledge and good skills with computer; MS office, internet/emails, standard spreadsheet excel databases.

C.     Skills and Abilities:

• Very good written and verbal skills in both English and Arabic language.
• Ability to carry out responsibilities independently with minimal technical support.
• Good interpersonal skills that function across a diversity of multi cultures work environment.
• Good facilitator, standout colleague with flexible attitude in solving problems.
• Excellent interpersonal and time management communication skills, both verbal and written. 
• Excellent people skills, culturally sensitive with the ability & interest to work in a multi-cultural team.
• Strong digital literacy: e.g., Windows, MS office programs, word, excel, internet/email.
• Careful of details in document preparation and drafting

D.    Proficiencies:

• Strong sense of personal integrity.
• Attention to details.
• Team spirit player.
• Ability to multi-tasking.
• Active listening and effective communication.
• Critical thinking and problem solving.
• Professionalism and work ethic.
• Receptive and Resilient.
• Positive Interpersonal interactions

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, age, marital status, disability or any other characteristic protected by applicable law.

IRC strives to build a diverse and inclusive team at all levels who as individuals, and as a group, embody our culture statement creating a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible services to our clients.

Commitment to Client Responsiveness: By committing to Client-Centered Programming, at the IRC Yemen, we place the people we serve - our clients - at the center of our programming and services. The IRC Yemen Staff have an important role to play in supporting the implementation of client-responsive programming through raising awareness among the community and clients about the existing feedback mechanisms and how to use them including the response processes, access, and eligibility to services, and contribute to building an institutional culture that prompts staff to listen to clients.