Job Description
Position Title: Procurement Assistant
Project Location: Yemen, Aden Gov.
Based: Aden
Posting Date: 26-AUG-2024
Application Deadline: 31-AUG-2024
Position Category: Full-time (School Meals Project Staff)
Languages Required: English / Arabic
Duration of Initial Contract: 3 months with property of extension
Background
The Society for Humanitarian Solidarity (SHS) is a nonprofit humanitarian NGO based in the in Aden, Yemen. It was founded in 1995.The SHS provides assistance to refugees and migrants who arrive in Yemen every year. The organization also assists the local community in Yemen. The NGO won the Nansen Refugee Award, dedicated by the UNCHR. SHS has partnerships with UNCHR, OCHA, and WFP.
Key Jobs Responsibilities (TOR:
The Procurement Assistant has a mandate and tasks of providing direct support to the Healthy Meals Pilot Project is an education sector intervention in line with WFP’s school feeding model. It is a freshly prepared meals in the targeted school daily to assist the project objective.
Procurement Assistant will perform the following functions:
The Role & Responsibility – TOR:
- Oversee and supervise all activities of the daily/weekly purchasing/procurement of the School Meals requirement
- Manage and follow up though the Procurement Unit Procurement policy and procedures
- Preparing plans for the purchase of the school meals supplies
- Reviewing, comparing, analyzing, and approving products and goods/ services to be purchased
- Managing inventories and maintaining accurate purchase and pricing records daily, weekly and consolidate monthly
- Maintaining good supplier relations and negotiating agreements
- Maintain and update periodically the list /roster of the suppliers’ information such as qualifications, delivery times, product ranges, quality, performance and any other local suppliers emerging in the market – do research and evaluate prospective suppliers
- Preparing budgets, cost analyses, and reports.
- Obtain price quotes from suppliers based on the various purchase requests
- Preparing purchase orders from school meals
- Keep track of the purchase orders and Receipt Notes
Requirement Qualifications:
- A high school diploma, is the minimum
- Typically, the necessary education for becoming a Procurement Assistant is at least a high school diploma, although an associate's or bachelor's degree is sometimes preferred.
- The project is implemented in the targeted primary schools and early ECCD Early Childhood Care and Development (kindergarten in Dar’ Assad)
- The Procurement Assistant will be closely working with and reporting to the Project Manager
Other Qualities:
- High school diploma or equivalent along with on-the-job training
- Prior experience as a Procurement Assistant at agency
- Sound knowledge of procurement process and guidelines and ethics
- Ability to handle and operate very dynamic and sensitive procurement of good and services through the School Feeding Health Meals
- Strong communication, reliability and teamwork skills, trustful with integrity