Job Description

The International Committee of the Red Cross (ICRC) is an independent, neutral organization ensuring humanitarian protection and assistance for victims of war and armed violence. Please visit www.icrc.org for more information

The ICRC is looking for a suitable candidate to fill the position of:

Finance & Administration Manager

Contract type: Open ended
Number of posts: 1 Post
Grade: B3
Duty station: Hodeidah

Purpose

Finance & Administration Manager 2 is responsible for the integrity of financial and analytical accounting and for reporting from the field. S/he oversees all financial resources and administrative activities, such as management of premises and staff travel, in a given delegation/other structure.

Accountabilities & Responsibilities 

Finance

• Supervises the accounts of Hodeidah sub-delegation.
• May be asked to contribute to preparing the annual budget/monthly forecast and risk reporting, cost-control and analysis of budget deviations.
• Regularly assesses the financial situation (including treasury) of the delegation/structure.
• Acts as adviser, trainer and coach on all financial or economic matters for the teams running humanitarian projects.
• Daily Control: Performs physical supervision and control of petty cash, applies the procedure for settlement of differences.
• Ensures best financial practices and supervises cash flow management.

General Admin

• Is responsible for drawing up contingency measures to respond to critical changes in the operating context.
• Interprets institutional guidelines and policies in light of the local context; sees to it that these are strictly applied and monitored, ensuring compliance with ethical standards and mitigating financial risks.
• Acts as co-signatory and finance interface for both authorities and commercial parties (suppliers, banks etc.)
• Provides reliable forecasts and budget data to Management.
• Supports the Head of Sub-Delegation in establishing (and updating) the Risk Assessment for the Sub-delegation focusing on risks related to real estate and finance. Implements and monitors risk-mitigation measures in his/her area of responsibility, in close liaison with technical departments.
• Prepares and revises contracts with suppliers. 

Premises

• Focal point in identifying new premises including warehouses when needed (setup, rental fees).
• Handles negotiations with the owners, prepares AoE and checklist for the issuance of lease agreements.
• Oversees day-to-day financial management and maintenance of offices and residential premises; maintains an appropriate security set-up, including safe accommodation for all mobile staff.
• Keeps premises files up to date and follows up with owners of leased premises.
• In cooperation with technical departments and the sustainability team, initiates and leads measures to reduce energy consumption and implements "gap-closing" measures identified in the Sustainability Assessment.

Certifications/Professional Experience Required

• University degree in business administration, finance/accounting or human resources, or hospitality management.
• Diploma in accounting (CPA/CMA or similar) / internal audit (CIA or similar) an asset.
• Fluent command of English.
• Computer literacy.
• 6 years' confirmed practical experience in finance, management or human resources, including at least 1 year in financial accounting/controlling.
• At least 1 year ICRC field experience is preferred.
• Experience in an international working environment, abroad or with an international organization/development agency.

Competencies  

• Leadership               
• Accountability               
• People management               
• Teamwork & Collaboration               
• Representing the ICRC               
• Beneficiary & Client focused.