Job Description

Pharmacy Supervisor
    
Position Status    : Full Time
Location    : Ad Dahi District
Contract Duration    : 1-year contract with a probation period
    
Doctors Without Borders / Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organization providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.
    
Main Purpose

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.

Accountabilities

• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department. 
• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock. 
• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints. 
• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression. 
• Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks and using cold chain when needed. Monitoring and analyzing orders of depending on pharmacies in order to avoid ruptures of stock or having expired drugs. 
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development, and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities. 
• Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalize the budget and to ensure availability. 
• Assisting in training of nursing staff regarding dispensing of drugs and their side effects

MSF Section/Context Specific Accountabilities

• A permanent stock of essential medicines and supplies is maintained by : assure ADEQUATE STORAGE FACILITIES ARE IN PLACE, ORGANISE THE CENTRAL MEDICAL STOCK, PROPER DATA COLLECTION SYSTEM, REGULAR MONITORING AND ANALYSIS OF DATA and reporting of any abnormal consumptions. 
• The drugs and supplies provided are conform to official quality standards by following up and documenting any quality claims and taking corrective actions. 
• Comply with national regulation in term of controlled drugs management in the project and responsible for submitting reports to authorities. 
• Supervise and direct the staff in the central pharmacy and dispensary and provide training for them as required to build their capacity. 
• Ensure the well-functioning of the pharmacy for day-to-day activities and follow up of distribution plans to end user units. Ensure a good distribution practice is applied throughout the pharmacy process. 
• Provide support to the medical team in enduser units and participate in the supervision visits to the units and provide constructive feedbacks to the team in term of medications and medical supplies management.
• Ensure the quality of data including encoding of date in Isystock and follow up of encoding of the stock movement in stock cards. 

Requirements

Education    

• Essential, degree of pharmacy management profile

Experience    

• At least 1 year certified work experience as a pharmacist 

Languages        

• Mission language and local language essential

Knowledge    

• Essential computer literacy (word, excel and internet)

Competencies    

• Results and Quality Orientation L2
• Teamwork and Cooperation L2
• Behavioural Flexibility L2
• Commitment to MSF Principles L2
• Stress Management L3