Job Description

Finance & Human Resources Manager

Position in the Organization

Reports to (Hierarchical): HR/FIN Coordinator then to HoM
Job Family: HR & Finance
Location: Aden / Regular visits to other governorates 
Contract duration: Up to end of April 2025 (renewable)
Full-time contract
Opening Date    03th August 2024

Mehad mission

Mehad is a French and international health and solidarity NGO established in 2011 by a group of doctors to address the urgent healthcare needs of populations affected by the war in Syria and neighboring countries. In 2022, Mehad expanded to Ukraine in response to the Ukraine war. Recently, Mehad has included Palestine and Yemen in its areas of intervention.

In early 2024, Mehad conducted an exploratory mission to southern Yemen to assess the humanitarian situation, particularly the health system's needs and potential contributions to strengthening it. Based on the findings of this mission, Mehad will move from assessment to implementation by supporting a health project in Abyan Governorate, as a first project. This project aims to enhance the resilience and stability of the people in northern Abyan by improving their access to quality healthcare services. Mehad aims to develop new activities in the future according to medical needs assessment, in collaboration with MoPIC and MoH. 

Position summary

Planning, coordinating and implementing HR, Admin and Financial activities and policies in the mission according to legal obligations and Mehad protocols, standards and procedures in order to provide quality, reliable and transparent information to the organization on the use and allocation of resources in the mission and to realize the HR capacity required to achieve mission and projects  objectives. 

Role and Responsibilities

• Contribute to define mission HR strategy 
• Planning, supervising and ensuring the implementation of, in close coordination with the HR/Fin Coordinator and the Head of Mission (in absence of HR/Fin Coordinator), the associated processes (recruitment, training, briefing, induction, evaluation, potential detection, development and communication) of the project staff according to the budget and structure.
• Advising on set-up and updating the project's organizational chart and job descriptions and assisting the PC, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities.
• Ensuring hiring, amendments and contract termination formalities for employees at project level are according to Yemen labour laws. Archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance. In close collaboration with the Head of Mission and HR coordinator at HQ, looking for the best options to avoid and/or solve possible labour conflicts in the project.
• Supervising/performing payroll procedures, ensuring that all data related to monthly salary calculation of the project national employees are correctly registered and followed (days off, unpaid leaves, sick leaves, overtime, etc.), in order to ensure on time and accurate salary payments. Under supervision of the HR-FinCo or HoM, ensuring the indexation process of the national staff salary grids are in order to ensure internal equity, cost-of-living adjustments and the correct application of employment conditions in the project sites.
• Implementing circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank reconciliation) in order to anticipate expenses at project level and to optimize cash needs and its security
• Implementing and supervising transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following Mehad’s guidelines and rules. Ensuring and controlling the monthly and yearly accountancy closure and all HR, Administrative and Financial reporting of the mission and projects (HR and accounting monthly closure, sitreps, etc.), linked also to Donor’s requirements. 
• Being responsible for all movements and/or accommodation of staff in the mission

Qualifications, experience and skills :

I.    Academic background

[Required]    Degree in finance, business / HR management or administration 

II.    Professional/Practical Experience

[Required]    Working experience of at least two years in relevant and similar jobs
[Required]    Experience working with INGO is required
[Preferred]    Experience with institutional funding project implementation is a plus

III.    Skills and attitudes

• Strong drive to meet deadlines, organizational skills, and the ability to work under pressure
• Sound understanding and devotion to professionalism
• Strong analytical and problem-solving abilities
• Excellent communication and problem-solving abilities
• Ability to deal with stressful situations
• Excellent written and oral communication in English
• Proficiency in relevant computer applications

IV.    Work locations 

• Main workplace is in Aden 
• Regular visits to the projects on various governorates (Abyan, etc.)

V.    Others

Languages : Ability to read, write and communicate professionally in English is mandatory, 
Local language is mandatory.
Essential computer literacy.
This job description may be amended in line with the activities or evolution of the Mission.