Short Vacancy Notice
Open to Internal and External Candidates
Position:
Programme Assistant (Admin/MHU)
Organizational Unit:
Migration Health Unit
Duty Station:
Yemen, Marib
IOM Classification:
G4
Type of Appointment:
Special Short-Term (SST) Graded Contract, 6 Months (With a possibility of renewal)
SVN No.:
SVN2024.030
Estimated Start Date:
As soon as possible
Closing Date:
Wednesday, 26th June 2024
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Organizational Context and Scope
Working under the overall supervision of the Programme Coordinator (MH), and under the direct supervision of the Migration Health Officer, the successful candidate will be responsible for carrying out the following duties and responsibilities:
Core Functions / Responsibilities
- Be responsible for all administrative tasks including, but not restricted to, human resources, resource management, procurement, financial management and monitoring for the health programme and prepare monthly updates;
- Work closely with the procurement department tracking the progress of all procurement requests received from district sub-offices, project managers and central office staff;
- Work closely with the logistic department to ensure all goods are delivered in a timely manner;
- Be responsible for the administrative liaison with Human Resources to ensure that the decentralised HR processes are carried out timely and efficiently, whilst also maintaining the tracking matrix for the Unit;
- Generate and provide reports at weekly team meetings on PRF and PO status and human resources;
- Make recommendations on best practices for sub-offices and national office on streamlining administrative activities;
- Perform other related duties incidental to the work described herein;
- Perform such other duties as may be assigned by supervisor.
Required Qualifications and Experience
Education
- University Degree in Business Administration, Management, or related discipline from an accredited academic institution with two years of relevant professional experience; or High School diploma with four years of relevant professional experience.
Experience
- Relevant experience in an administrative, Programme Support, or management field; experience in the International Humanitarian Field is advantageous;
- High computer literacy in Windows and MS Office (especially Excel) is mandatory;
- Previous working experience with NGOs or international organizations is an added advantage.
Skills
- Demonstrated ability to create a team-oriented environment;
- Knowledge of project proposals and report writing;
- Knowledge of financial rules and regulations.
Languages
- For all applicants, fluency in English is required (oral and written).
Required Competencies
Core Competencies – behavioural indicators level 1
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results;
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes;
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate;
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work;
- Communication: Encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Values
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible;
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct;
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges;
- Courage: Demonstrates willingness to take a stand on issues of importance;
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Other
Internals of the Organization and NMS candidates will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
The appointment is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Females with the above qualifications are encouraged to apply.
As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.
Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of an offer of employment, or if the employment has begun, termination of the employment contract and/or disciplinary action.