Job Description

Position: HR Officer 
Location: Sana’a
Administrative supervisor:    HR Coordinator
Reference: 24-17
Duration:  Till December 31, 2024, renewable based on fund availability & performance

ABOUT ADRA: The Adventist Development and Relief Agency is an independent, humanitarian agency established for the specific purpose of providing individual and community development and disaster relief.  ADRA Yemen pursue a mission of changing the world by uplifting one life at a time. ADRA International serves 117 countries and is present in Yemen since 1995. Its programs are supported by USAID, BHA, The Japan Platform, DANIDA, GFFO, BMZ, IHA Canada, UNOCHA, and WFP It has presence in 12 Governorates in Yemen responding to 8 areas of humanitarian sectors. ADRA Yemen is undertaking programs in Yemen in the fields of health, nutrition, WASH, food security, livelihoods, and protection.

Safeguarding:

ADRA Yemen organization is committed to safeguarding and promoting the welfare of adults at risks and children in the targeted communities, as well as the welfare of all ADRA Yemen representatives. ADRA Yemen expects the post holder to adhere to and share this commitment.
All necessary measures for safer recruitment would be required, including thorough background checks.

SUMMARY:

Supervise talent acquisition, contracting, employee records, medical insurance and HR reports. 

RESPONSIBILITIES:

The HR Officer will be responsible but not limited to:

• Handles the full talent acquisition lifecycle, including creating job postings, screening applicants, shortlisting qualified candidates, and collaborating with hiring managers to ensure a transparent and fair process.
• Ensure recruitment practices for ADRA Yemen adhere to best practices of merit, balanced gender, diversity, and transparency.
• Ensuring the maintenance of all payroll data, with submitting of prepared and supported payroll to Finance Department.
• Supervising and authorizing the preparation and delivery of appropriate contractual documents regarding terminations, appointments, and employment variations.
• Liaising with the Finance Department to ensure that departments collect and review monthly timesheets and pay-slips.
• Ensuring job description for every employee position is up-to-date and accurate.
• Providing pragmatic and consistent guidance and advice to all employees on grievance, attendance, disciplinary, and performance issues according to policy.
• Ensure new employee orientation/ induction for all staff.
• Ensure department records are maintained, ensuring complete accuracy and confidentiality.
• Responsible for the AD&D and Medical insurance update of personnel and claims process.
• Receiving employee complaints and acting accordingly to resolve them.
• Ensure that all staff receive notices prior to termination of contracts as per Labor Law.
• Ensure that all important employee data is updated for all personnel files.
• Manage the HRIS and ensure that all data are kept up to date
• Supervise the HR assistants to ensure tasks are delivered efficiently and on a timely manner
• Handles monthly social security documents ensuring timely and accurate delivery.
• Perform other HR-related tasks as requested by the HR coordinator.

QUALIFICATIONS AND SKILLS:

• Bachelor’s degree in human resources management, Business Administration, Psychology, or related field.
• At least three years in Human Resources positions, preferably in a supervisory role.
• Computer literate with very good working knowledge of word processing, spreadsheets, and email software programs. 
• Willingness and flexibility to work as part of a team.
• Planning and organizing.
• Ability to be approachable and provide a listening ear for all staff.
• Strong interpersonal and communication skills
• Keen attention to detail and ability to multitask
• Thorough understanding of HR best practices and Yemeni Labor law

ADRA’S VALUES:

We uphold the Humanitarian Principles; our key values: 

• Connected    
• Courageous
• Compassionate