Job Description

Open to Internal and External Candidates

• Position: National Project Officer (Engineer)
• Organizational Unit: Engineering Support Unit
• Duty Station: Yemen, Marib
• IOM Classification: NO/B
• Type of Appointment: Special Short-Term (SST) Graded Contract, 6 Months (With a possibility of renewal)
• SVN No.: SVN2024.027
• Estimated Start Date: As soon as possible
• Closing Date: Tuesday, 11 June 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope:

Under the overall supervision of the Chief of Mission (COM) in Yemen and direct supervision of Head of Sub-Office, and in close coordination with the Senior Field and Programme Coordinator, the National Project Officer will be responsible and accountable for coordinating the planning, implementation, monitoring and reporting activities of the engineering projects.

Core Functions / Responsibilities:

1.    Coordinate the design and implementation of the activities of the Engineering support unit and technical activities under the various Programmes, in line with IOM and the donor(s) requirements.
2.    Provide operational guidance and technical supervision to the technical staff, assisting with implementation of IOM project activities ensuring they meet their intended scope, time and budget as per the project’s work plan, and inform of any delay or workaround required for timely completion of activities.
3.    Supervise the preparation of technical specifications, BoQs, drawings of the Engineering infrastructure planned to be implemented as necessary. Regularly update and maintain an accurate record of all engineering projects.
4.    Provide field technical support and guidance for the successful completion of projects as per quality requirements, within required time and budget frameworks.
5.    Monitor the project implementation by performing regular visits to the areas of operation, verify that materials are being properly utilized and that Engineering items are effectively distributed to the beneficiaries. Closely follow up on the schedule with contractors and prepare completion certificates. Work closely with the Resource Management Unit of IOM to coordinate adequate contracts management; close out procedures and final payments to the contractors.
6.    Plan and coordinate procurement processes in line with approved specifications or BoQ, working in close coordination with the procurement and logistics unit to ensure that the required materials and items are procured and delivered to the respective sites in a timely manner.
7.    Maintain effective and active communication with all the stakeholders. Prepare and submit regular reports to the Senior Field and Programme Coordinator indicating progress, constrains and requirements for project completion. Ensure that project data and information is archived and shared appropriately.
8.    In coordination with the relevant colleagues, ensure that all relevant permits and authorizations are obtained from the local authorities to guarantee project stability and good relations with the local government.
9.    Compile, draft and prepare necessary information and documentation for the preparation of project proposals. Contribute to contingency planning for possible Engineering emergency response if required.
10.    Supervise the Engineering Support Unit staff and provide capacity building trainings to field staff on care and maintenance and engineering software and other required training areas.
11.    Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s Degree or higher in Engineering (Civil or Architectural).

Experience

• Minimum of four years of experience (two Years for master’s degree holders) in the supervision and implementation of Engineering related projects preferably in the Humanitarian Field.

Skills

• Strong knowledge of software such as CAD, GIS, Excel, Outlook;
• Excellent Monitoring and Evaluation skills and report drafting skills;
• Strong organizational skills and ability to multitask;
• Ability to work under minimal supervision.

LANGUAGES

IOM’s official languages are English, French, and Spanish.

REQUIRED

For this position, fluency in English and Arabic is required (oral and written).

Required Competencies

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES - Behavioural indicators – Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

VALUES

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Other

• Internals of the Organization and NMS candidates, as well as external female candidates, will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
• The appointment is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
• Females with the above qualifications are encouraged to apply.
• As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.
• Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.