Job Description
Roles & Responsibilities
To ensure integration between the technical, administrative, and operational aspects, UNOPS will implement the training program for the targeted cadres on "Operation and Maintenance of Cold Chain Equipment" and "Vaccine and Cold Chain Management".
Training / Activity# :Vaccine Management Training
Training Location: Aden/ Mukalla
Number of Days : 3/ 3
Number of Trainees: 31/ 23
The objective of this consultancy is to conduct the Vaccine and Cold Chain Management Training to ensure that administrative and technical staff can manage inventory and maintain vaccine quality through sound cold chain practices.
2.2 Scope and focus of work
The consultant will need to carry out the following:
Preparation of Technical Training Materials:
- Develop manuals on Inventory Management (Receipt, storage, distribution, balance).
- Space Planning within cold rooms for optimal air flow.
- Alarm Response Protocols and Logistical Emergency Plans (vaccine transfer, cold box usage, total system failure procedures).
- Standardized templates for daily temperature logs and vaccine handling records.
- Guide for the Shake Test and reading VVM indicators.
Inventory and Quality Management Training:
- Vaccine classifi cation (Categories A to F) and arrangement to avoid "unsafe zones" (e.g., keeping freeze-sensitive vaccines away from cold air outlets).
- Analyzing Data Logger records to ensure storage quality.
- Correct receiving procedures (VVM check, temperature verifi cation, visual inspection).
Temperature Monitoring and Alarm Response:
- Training on digital/analog monitoring devices.
- Developing an alarm response protocol: defi ning responsibilities and determining "critical" temperatures requiring technical intervention.
- Emergency packing techniques using Cold Boxes and Ice Packs during total system failure.
2.3 Requested outputs and deliverables
- Integrated technical training package (PowerPoint, simplifi ed manuals, checklists, fault-fi nding charts). Materials must align with manufacturer specs and WHO/UNICEF standards.
- Ideal Load Layout diagrams for vaccines based on sensitivity.
- Record of commissioning protocols performed during practical sessions.
- Trainees must pass theoretical and practical evaluations with a minimum score of 80%.
- Final technical report including trainee performance evaluation and equipment sustainability recommendations.
Given the Project s very limited scope and time, the total estimated work period is 4 weeks.
4. TYPE OF CONTRACT AND DURATION OF THE ASSIGNMENT
The expert consultant will be engaged to lead the assignment. The consultant must be a local expert with demonstrated experience and presence in Aden, Yemen.
Upon appointment, s/he will have to prepare and submit a simplified proposal - including a budget to conduct the training. The proposal should include: 1. Implementation proposal: A proposal outlining the consultant's approach to implementing the assignment, as described in these Terms of Reference (TOR). 2. Financial Proposal: A breakdown of costs, aligned with the activities outlined in the implementation proposal.
5. SUPERVISION
The consultant will provide regular updates to our client team, with weekly meetings on progress and challenges faced. The consultant will report to our client's Project Manager and Project Management Support Officer.
Our client should be consulted on the training materials to ensure their appropriateness to the project context.
5.1 Additional Information
Our client will provide the consultant with all project-related documents, names of locations to target, support on the ground with contacts to relevant stakeholders, as well as continuous support through weekly status meetings and an induction session.
The consultant will be fully responsible for arranging and obtaining all necessary approvals/permissions to access all locations and to facilitate performing this assignment with our client support