Job Description
Position: Logistics Officer
Location: Al-Jawf and Sana'a
Reports to: Operation Manager
Duration: 12 Months
Deadline: 22 / 12 / 2024
Reference: HR /Protection-UNHCR/24-003
Job Purpose:
The Logistics Officer is responsible for tasks such as managing inventory, procuring goods and services, organizing transportation and shipment of materials, and ensuring that project equipment and facilities are maintained and repaired as needed. Additionally, the Logistics Officer may assist with the development and implementation of logistics procedures and systems, which help to ensure that project materials and resources are used effectively and efficiently. The Logistics Officer may work closely with other project staff, such as the Project Manager or the Finance Manager/assistant, to ensure effective communication and coordination around logistical matters. They may also engage with external stakeholders, such as vendors or contractors, to negotiate and manage contracts and agreements. The Logistics Officer plays a critical role in ensuring that project materials and resources are available when and where they are needed, and that project activities can be carried out smoothly and effectively.
Duties and Responsibilities:
- Ensure efficient and effective delivery of logistics, procurement, and administration services.
- Initiate annual and periodic procurement plan, including budget in coordination with the Program teams.
- Support and maintain a well-functioning logistics and procurement operation.
- Support and follow-up procurement processes with (international and local) suppliers; and document the procurements accordingly.
- Update tracking record of the procurement items/materials and transportation of the same.
- Support the timely transport of relief goods to the respective branches.
- Support local procurement processes in close coordination with the organization team.
- Ensure proper maintenance and services of equipment, vehicles, guest houses, warehouses and other essential installation.
- Maintain proper record of drivers’ performance, fuel consumption and report monthly vehicles use.
- Maintain records of all procurements related documents and keep an inventory and post in appropriate locations and update regularly.
- Maintain records of all outstanding purchase orders with external vendors, and arrange transportation and forwarding services for all orders to ensure delivery on schedule.
- Maintain records of the organization stock at the organization warehouses and reporting on stock levels to the organization Head of Office.
- Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner.
- Ensure compliance with the organization movement logistics standards and regulations.
- Develop and update the logistics and procurement guidelines and also support the organization staff to develop relevant essential guidelines.
- Develop warehouse and fleet management guidelines.
- Carry out the necessary coordination for field movements.
- Following up and providing the project's logistical requirements.
- Archiving movements and logistical transport of the project.
- Any other responsibilities required by the Direct Supervisor.
Qualifications and Experience:
- Bachelor’s Degree in Business Administration or any relevant field is required.
- Minimum of 3 years’ relevant experience.
- Prior working experience with NGOs.
- Very good communication and reporting skills in written and spoken English.
- Very good in using Microsoft including (word, excel, power point and emails).
Languages: