Job Description

 VACANCY ANNOUNCEMENT FOR Project Finance MANAGER_EXTERNAL 

Médecins Sans Frontières (MSF) is an International, independently funded, non-profit, humanitarian medical organization that offers assistance to populations in distress, to victims of natural and man-made disasters and to victims of armed conflict without discrimination and irrespective of race, religion, creed or political affiliation. MSF is currently recruiting for the following position based in Taiz Houban:    

Position in the Organization: Project Finance MANAGER
Reports to (Hierarchical): Project Coordinator
Reports to (Functional): Finance Coordinator
Job Family: HR & FIN
Level : 9
Supervises (Function):  1

Main Purpose

Coordinating and supervising the implementation of the Finance procedures  tools and ensuring the correct use of Financial Resources at project level according to MSF protocols, standards and procedures in order to provide quality, reliable and transparent information to the organization on the use and allocation of resources in the pro-ject  

Accountabilities

• Implementing circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment vali-dations, follow up of regular payments, bank reconciliations) in order to anticipate expenses at project level and to optimize cash needs and its security.
• Implementing and supervising transactional procedures and systems in order to ensure transparent accounting practices and full traceability (invoices, receipts, bank statements, etc.), according to MSF guidelines and rules, and using the respective software in place.
• Ensuring the timely execution and control of the monthly and yearly accountancy closure, with due quality.
• In close collaboration with the Project Coordinator and the Finance Coordinator, defining, analysing and following-up the project budget, in order to ensure that funds are used according to funding contracts and proposing corrective action if needed.
• Ensuring financial reporting of the Project (Field financial software)monthly closure, sitreps, external donors, etc.)
• In close collaboration with the FINCO, following up all service contracts in project site (premise and vehicle rental contracts, deposits, rent payments, etc.) Ensuring that MSF staff who have financial responsibilities are aware of and comply with local finance procedures, including those related to security .

MSF Section/Context Specific Accountabilities

Finance & Accounts:

• Coordinate the annual budgeting process and monitor budget performance throughout the year.
• Support the Project Coordinator in overseeing the monthly financial management such as budgeting, forecasting, financial reporting.
• Ensure monthly budget control activities are in order to ensure that funds are utilized in line with 

Approved budgets.

• Ensure the accuracy and integrity of financial records and compliance with MSF financial SOP’s.
• Assist with the review and assessment of the effectiveness and efficiency of authorization table and iden-tify improvement opportunities.

Risk Management:

• Assess and suggest mitigation measures of the financial risks of the project to Project Coordinator on a regular basis.

Admin and Operations:

• Provide input to the documentation of Service Level Agreements and service contracts when required.
• Follow up on service contracts in project site (premise and vehicle rental contracts, deposits, rent pay-ments, etc.) Ensuring that MSF staff who have financial responsibilities are aware of and comply with lo-cal finance procedures, including those related to security
• Checking supplier invoices and validate them in the accounting system as well as on the finance authori-zation stamp in the invoices based on Authorization Table
• PO/PL to be double check and validated according to Authorization Table.
• Ensure proper bookkeeping support documentation (hardcopy invoices/receipts, PO/PL/contract as appli-cable) is available for each bookkeeping entry.
• Ensure that daily and monthly bookkeeping closure takes place in line with the standard procedure, with due quality and on time.
• Ensure good filing of bookkeeping and other relevant general administration files is maintain.
• Disburse monthly subaccount statements to international staff.

Staff are not allowed to chew QAT during working hours. Under no circumstances are firearms/weapons allowed in MSF vehicles or on MSF premises. The above-mentioned activities and responsibilities are not exhaustive, and staff may be assigned additional responsibilities or tasks as required by their line manager.

Requirements

Education    

• Desirable, degree in finance, management (business) or administration

Experience    

• Essential, working experience of at least two years in relevant and similar jobs
• Desirable working experience with MSF or other NGOs, in developing countries

Languages        

• Essential, mission working language

Knowledge    

• Computer literacy 
• MS Word, MS PowerPoint, and MS Excel

Competencies    

• People Management and Development L2
• Commitment to MSF Principles L2
• Behavioural Flexibility L3
• Results and Quality Orientation L3
• Teamwork and Cooperation L3