Job Description

Job Title:  HR Assistant (Recruitment and Incentive Workers).
Band / Level / Grade: 9A
Department: Human Resources (People & Culture)
Location: Aden

BACKGROUND: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The IRC responds to people’s acute and longer-term needs with integrated programs that improve health and safety, prioritize children’s education, foster economic wellbeing, and empower communities to regain control over their lives. Our work gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, conflict sensitivity, coordination, and impact.

The IRC Yemen began its programs in October 2012. Since establishing its presence in the South of Yemen, in the Red Sea Coastal city of Aden, the organization has grown from just an implementing small project to handling large scale emergency and relief operations. Following the war which broke out in Yemen in March of 2015 and the humanitarian disaster, which was crafted by the same, IRC launched one an emergency response program in the southern governorates of Aden, Lahj, Abyan, Shabwah and Al Dhale, and expanded later in Sana’a and Hodeidah in the North.  Currently IRC Yemen is operating in eight governorates in the south and north of Yemen through direct programming and through local partnerships, in Health, WASH, Nutrition, Economic Recovery Development, Education, Child Protection, Gender and Women Protection and Empowerment.

The International Rescue Committee (IRC) have been working in the Middle East and North Africa (MENA) for more than forty years. Today, the IRC has more than 2,200 staff working across the region, including in Iraq, Jordan, Lebanon, Libya, Syria, and Yemen to support those affected by some of the world’s most complex and protracted humanitarian crises.

SCOPE OF WORK:

The HR Assistant (Recruitment and Incentive worker) will be responsible to support the hiring and Incentive process in all Yemen Country Program.
He/ She will be responsible for the proper documentation of all under supervision and support of the Senior Recruitment and Mobility Officer and Incentive Manager.

JOB SUMMARY:

The HR Assistant (Recruitment and Incentive worker) will be working 50% on supporting the staffing for open positions in the Yemen Country program that vary from short-term, emergency response, and full-time needs to meet demands of donors and programs in location that are working and other locations that IRC may expand into in Yemen. This individual will be responsible for pro-active sourcing, community engagement, posting advertisements in the local community sources, and short-listing candidates for open vacancies. They will also follow recruitment strategies to increase the IRC’s talent pool and pipelines and will provide input to ensure the IRC has diverse global talent that performs at a high level responding to the changing needs of the organization and %50 for Incentive Workers Department, the HR Assistant will assist incentive Manager for Incentive Workers in IWs documents, ensures smooth implementation of Incentive Workers’ support like ATC submission, updating master sheet for IWs, scanning payment documents, follows up Incentive Workers matters, ensures smooth payment for Incentive Workers, keeps Incentive Workers’ master sheet update and provides effective coordination and support to IRC Yemen in all activities related to IWs activities.

WORKING RELATIONS:

• Position Reports to:  Senior Recruitment and Mobility Officer and HR Manager Incentive Workers Department. 
• Position directly supervises:  None 
• Other Internal and/or external contacts: All staff and departments within the IRC field offices inside Yemen.

MAIN RESPONSIBILITIES:

Recruitment duties

• Support the Recruitment Cycle to advertise and post vacancies in local community sources, short-list CV’s, scheduling for interviews and tests, and maintain candidate employment applications.
• Under the supervision of the Recruitment and Mobility Senior Officer, and guidance, source for positions and build, connections in the local community for open vacancies. 
• Advertise IRC open vacancies in Arabic in local sources and, build links with relevant partners in the community. 
• Maintain a Roster of local candidates that are interested in IRC vacancies.
• Be responsible for full-cycle recruitment process and directly recruit positions; develop candidate rosters, employ traditional sourcing strategies, actively network, and employ innovative, creative recruiting methods to hire the best talent.
• Engage community in Yemen; collect employment applications in Arabic and English from community contacts, build referral networks, and apply pre-screening qualifications to short-list qualified talent. 
• Follow IRC HR and Global Recruitment Policies and Procedures in Recruitment and maintain compliance with all Yemeni labor laws. 
• Maintain the confidentiality of all critical HR/Recruitment information and other IRC pertinent information in Yemen. 
• Collaborate with Senior Recruitment and Mobility Officer to provide weekly updates on candidate pool and roster for staffing needs.
• Submit ATC (background checks) through the IRC system. Ensures that the validity of the ATC covers contract duration.
• Incentive workers duties
• Update incentive workers master list on monthly basis and upon request from supervisor.
• Assist in scanning & filing Incentive workers payments documents on box in collaboration with Finance.
• Follow up the signature of renewal of the IW annexes including Contract, amendments, extensions, ATC, Certificate of Completions, payment, and files.
• Assist IW-HR in follow up, collect, and review attendance sheets, summary sheets and payment request.
• Follow up the payment process with program stakeholders and with finance.
• Any other task assigned to from direct supervisor. 

REQUIREMENTS: (Qualifications, Skills and Abilities):

A.    Education:

• Fresh Graduator bachelor’s degree in business administration, Human Resources or related field or equivalent professional experience from 2020 – 2024.

B.     Experience:

• 6 months to 1 year of experience required in recruitment and Incentive Workers.

C.     Skills and Abilities:

• Strong skill and interest in the Recruitment and Human Resources function. 
• Ability to travel to IRC field locations and sites up to 30% of the time.
• Demonstrated experience and work in a different context.
• Strong organizational skills as well as interpersonal skills are vital.
• Fast paced/changing, meeting deadlines.
• Solid presentation and communication skills; ability to convey information successfully.
• Shown sense of professional discretion, integrity, and ability to handle situations respectfully and to effective resolution.
• Good coping strategies in stressful and emergency situations, calmness is a requirement. 
• Respectful and strong skill in establishing positive working relationships with employees and all other partners to enhance collaboration and productivity.

D.    Proficiencies:

• Good skills in MS Word, Excel, and PowerPoint are required.
• Fluent Written and spoken English

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, age, marital status, disability or any other characteristic protected by applicable law.

IRC strives to build a diverse and inclusive team at all levels who as individuals, and as a group, embody our culture statement creating a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible services to our clients.

Commitment to Client Responsiveness: By committing to Client-Centered Programming, at the IRC Yemen, we place the people we serve - our clients - at the center of our programming and services. The IRC Yemen Staff have an important role to play in supporting the implementation of client-responsive programming through raising awareness among the community and clients about the existing feedback mechanisms and how to use them including the response processes, access, and eligibility to services, and contribute to building an institutional culture that prompts staff to listen to clients.