Job Description

JOB TITLE:  Accounts Assistant
LOCATION: Aden, Yemen (Frequent Travel to Marib)
CONTRACT DURATION: 06 Months (Extendable based on performance and funding) 
START DATE: ASAP 
SALARY GRADE: According to SIF’S National Staff Salary Scale

Organizational Profile:

Secours Islamique France (SIF) is an international Non-Governmental Organisation that has been working in France and around the world for over 30 years, taking action wherever there are humanitarian and social needs to be addressed. SIF believes in a more just and caring world where the basic needs of the vulnerable people are met. SIF is committed to reducing poverty and vulnerability acrross the world, without proselytising or discriminating. It implements emergency relief, development programmes and adovacy programs. In Yemen, SIF implements programs to support vulnerable communities in different parts of the Country in various sectors. 

General Description of the Position:

Based in Aden under the supervision of the Accounting Officer, Accounts Assistant is responsible for Cash Management, scanning of all Field & Capital Level of Accounting Books, and Archiving of Accounting Data.
He/she is:

• Part of the finance team, as a key player
• A focal person for record keeping, scanning and cash management 

Duties and Responsibilities:

Objective 1: Cash Management 

Activities:

• Ensure accurate and efficient Safe (Cash) management.    
• Follow & implement all SIF policies, procedures, grant compliance and documentation requirements.
• Keep the office safe, safe keys, cash and other assets in a secure and protected place.
• Keep record of all cash, and advances on excel worksheet, update reconcile on daily basis.
• Do accurate cash counts daily and whenever need by seniors?
• Disburse or receive authorized cash payments and receipts.
• Ensure all required documents are attached; calculations are correct, appropriate approvals and reviews are made as per the SIF Policy before payment of any cash payments.
• Enter all transactions to be feed in accounting software under the supervision of Accounts Officer
• Establish daily cash needs, after consultation with the Logistics/Program/HR department and administrative and financial coordinator.
• Verify that all the Cash receipts/invoices are correctly filled and they are eligible for SIF accountancy (indicating: date, details of the supplier, clearly written the amount in figures and words with the stamp PAID).

Objective 2: Scanning and Record Keeping 

Activities:

• Scanning of all the vouchers of Capital & Base accountancies after finalization
• Ensure scanning of all financial voucher should be on time and accurate
• Archiving of Monthly Accountancy in record room.
• Maintains, secure, and care for records in accordance with SIF Policy and procedures.
• Keep all finance documents and reports are properly filed, labelled and stored in an accurate and easily accessible manner.
• Determine which records will be created, gathered, and maintained, and produce records for audit and other purposes.

Objective 3: Managing the Expenditures:

Activities:

• Code all expenditures following the standard chart of accounts, coded budget and record to the accounting software or recording system daily and ensure weekly review and posting.
• Match invoices/receipts with payment vouchers, GRN and other required documents.
• Prepare cash, advances reconciliations and submit for review/approval every week and at the end of the month.
• Provide the Accounting Data to SIF Internal or External Auditors with approval of Line Manager.
• Be adaptable and flexible to take new tasks and new assignments as requested from time to time.

This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions.

Qualifications and Requirements:

• University degree in Finance or Accounting is required or alternatively. Prefrence will be given to CPA candiate.
• Minimum of three years of experience in a same role.  
• Good computer skills; word, excel, PowerPoint and database;
• Very good communication skills and team player, as well as ability to work individually;
• Fluency in English language is required 
• Demonstrated organizational ability is strongly desire;
• Accuracy in record checking.
• Ability and willingness to travel away from home.
• Flexibility and adaptability are required;

ETHICS AND PROFESSIONAL PRACTICE

Child Safe-Guarding Policy. SIF commit to respect the “Do no harm” humanitarian principle and ensure child safety is paramount in all its activities. SIF implements a Child Safeguarding Policy (CSP), and implement all necessary measures to ensure that only those who are suitable to work with vulnerable people, in particular with children join the organization. This position is subject to criminal records disclosure and reference checks.