Job Description

Open to Internal and External Candidates

Position: Project Assistant
Organizational Unit: Water Sanitation and Hygiene (WASH)
Duty Station: Yemen, Marib
IOM Classification: M5
Type of Appointment: Third Party Contracted (TPC) MPH Monthly Contract, 6 Months (With a possibility of renewal)
CFCV No.: CFCV2024.051
Estimated Start Date: As soon as possible
Closing Date: Sunday, 13th October 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope:

Working under the overall supervision of the WASH Programme Coordinator and the direct supervision of the Operations Officer (WASH), the Programme Assistant will provide support through the following activities, In particular, s/he will:

Core Functions / Responsibilities:

1.    Assist in the implementation and monitoring of project activities.
2.    Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
3.    Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
4.    Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
5.    Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
6.    Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation. 
7.    Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions;
8.    Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
9.    Assist in monitoring work of implementing partners and report non-compliances to the supervisor
10.    Provides guidance/training to new/junior staff.
11.    Perform other related duties as assigned.

Required Qualifications and Experience

 Education:

• School diploma with five years of relevant experience; or,
• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.

Experience:

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

SKILLS:

• Knowledge of CAD, GIS, Excel,
• Excellent Monitoring and Evaluation Skills;
• Organizational Skills;
• Accuracy;
• Ability to work with minimal supervision.

LANGUAGES: Fluency in English and Arabic is required.

Required Competencies:

• Accountability – takes responsibility for action and manages constructive criticisms.
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Performance Management – identify ways and implement actions to improve performance of self.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM
   

VALUES

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism - displays mastery of subject matter

Other

• Internals of the Organization and NMS candidates, will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
• The appointment is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
• As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.
• Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.