Job Description

JOB TITLE:  Program Officer
LOCATION:  Marib, Yemen
CONTRACT DURATION:  8 months fixed term
START DATE:  September, 2024 
SALARY GRADE: According to SIF’S National Staff Salary Scale

Organizational Profile:

Secours Islamique France (SIF) is an international Non-Governmental Organisation that has been working in France and around the world for over 30 years, taking action wherever there are humanitarian and social needs to be addressed. SIF believes in a more just and caring world where the basic needs of the vulnerable people are met. SIF is committed to reducing poverty and vulnerability acrross the world, without proselytising or discriminating. It implements emergency relief, development programmes and adovacy programs. In Yemen, SIF implements programs to support vulnerable communities in different parts of the Country in various sectors. 

Purpose of the Position:

The Program Officer, working under the guidance and supervision of the Programs Manager, is responsible for supporting the effective planning, implementation, management, and reporting of programs in line with SIF’s standards, procedures, and timelines. This role includes contributing to the development of project proposals, management plans, procurement plans, budgets, financial projections, actual implementation and reporting. The Program Officer is also expected to support all project evaluations, needs assessments, and implementation efforts in the field, ensuring that cross-cutting issues such as child protection, disability inclusion, gender mainstreaming, environmental sustainability, and good governance are integrated into all programs.

Duties and Responsibilities:

The program Officer shall be responsible for the following tasks: 

• Assist in the development of project proposals through research and data collection.
• Support the creation of quality work plans and related documentation for SIF projects.
• Assist in conducting assessments and surveys, compiling comprehensive reports.
• Undertake the implementation of projects across various locations in Yemen.
• Participate in planning and executing evaluations and contribute to the compilation of evaluation reports.
• Report regularly to the Programs Manager on project management issues and preparing project progress reports.
• Organize and participate in review meetings under the supervision of the Program Manager.
• Support the development and updating of Project Management Plans (PMPs).
• Maintain routine correspondence and proper filing of important documents.
• Liaise with field teams to ensure efficient and effective project implementation.
• Collaborate with the program team and MEAL department to prepare periodic and end-of-project narrative reports.
• Support the Partnerships and Resource Mobilization department in preparing donor mapping tools, coordinating the Resource Mobilization Working Group, and managing documentation for resource mobilization.
• Assist in reviewing and adjusting interventions based on the evolving needs of beneficiary groups.
• Actively participate in project events, including meetings, workshops, and trainings.
• Facilitate communication with communities and stakeholders during baseline evaluations.
• Attend meetings with NGOs, clusters and other actors working in the sector as required.
• Implement project operating procedures alongside project team members.
• Ensure compliance with SIF’s human resource, program, and administrative policies and procedures.
• Support field offices in the development and implementation of seasonal projects, such as Ramadhan and Sacrifice initiatives.
• Prepare distribution schedules and other necessary documentation to ensure efficient distribution of commodities within the operational areas.
• Plan and supervise effective distribution of commodities to selected and verified beneficiaries.
• Facilitate meetings with partner organizations and ensure their involvement in project activities.
• Ensure timely and effective monitoring, evaluation, and reporting of projects.

Administrative, Financial, and Logistical Management:

• Collaborate with HR, administrative, and logistics teams to ensure optimal project delivery.
• Develop project management tools such as distribution lists and partnership agreements.
• Monitor and ensure compliance with SIF’s administrative and financial policies to prevent overruns and misappropriation.
• Assist with logistics, including prospecting, purchasing, transportation, and documentation.
• Enforce SIF’s internal procedures and regulations.

Communication and Representation:

• Ensure effective communication between the coordination, support, and project teams under the supervision of the Program Manager.
• In collaboration with the Program Manager, develop relationships with local organizations that align with the projects and organization’s objectives.

Other Responsibilities:

• Perform other duties as assigned by the supervisor and/or management.

Qualifications and Requirements

• University degree in Development Studies, Community Development, or any other related social science.
• At least 3 years of experience in program management or a related field.
• 3 years of relevant experience with an international NGO in programs management.
• Interpersonal skills and strong cross-cultural relations are required.
• Proven ability to lead and work in a team.
• Excellent written and oral communication skills. Excellent command of English (speaking and writing) is mandatory. Proficiency in Arabic is highly desirable.
• Strong organizational and work planning skills, with the ability to work in a high-volume work environment.
• Able to establish and maintain effective working relations with people of different cultural backgrounds.
• Confident and proficient in the use of MS Office, especially Excel and Word, as well as electronic communication.

ETHICS AND PROFESSIONAL PRACTICE

• Child Safe-Guarding Policy. SIF commit to respect the “Do no harm” humanitarian principle and ensure child safety is paramount in all its activities. SIF implements a Child Safeguarding Policy (CSP) and implement all necessary measures to ensure that only those who are suitable to work with vulnerable people, in particular with children join the organization. This position is subject to criminal records disclosure and reference checks.