Job Description

Médecins Sans Frontières (MSF), is an International Humanitarian Organization providing medical aid to populations in distress, victims of natural and man-made disasters and victims of armed conflict, regardless of race, religion and political affiliation. For more information, visit our Arabic website, https://www.msf-me.org/ar

Médecins Sans Frontières Belgium is looking for Yemeni nationals to recruit for the following position:

 HEAD OF DRIVERS 

Location: Aden - Coordination Office
Contract duration: One year renewable
Contract type: Fixed – Term Contract 
Reporting to: Log Coordinator Assistant 

MAIN PURPOSE:

Coordinating and controlling the operation of vehicles in one location according to traffic regulations and MSF security rules and ensuring that the team of drivers perform properly their duties to ensure an adequate, efficient and safe transport of goods and people.

Accountabilities:    

• Transporting MSF personnel and material ensuring their safety.
• Supervising the team of drivers and monitoring and evaluating their performance, ensuring compliance with all rules, safety regulations and MSF instructions, as well as the maintenance and service of their assigned vehicles which includes preparing and overseeing the drivers' work schedule, ensuring daily and weekly checks of vehicles and the correct filling in of administration and vehicle logbook.
• Performing monthly checks of the vehicle inventory, documentation and first aid kit together with the responsible driver and conducting a driving test for all new drivers. Performing regular drivers' assessments.
• Coordinating and supervising the associated resources (drivers) and fleet management to ensure adequate service in terms of organizing availability of drivers, vehicles to drive, duty rosters and replacements in case of absence, and fuel control. Organizing training courses for drivers
• Checking and ensuring that safety procedures are met in vehicles to ensure that transportation is in the best conditions of safety for travelers.
• Reporting any problems with the vehicles (mechanical, accidents...) to the line manager / technical referent as well as preparing monthly reports on services, spare parts, consumption, etc. of each vehicle.
• Ensuring maintenance on the fleet of vehicles to be in perfect working order and that cars are serviced at the desired time to ensure good use of it and be able to deliver services.
• Looking after all equipment related to vehicles and driver. Ensuring the proper use of radios in vehicles, numbers and codes, according to MSF protocols and procedures in place.

MSF Section/Context Specifics:

Based in Aden, the incumbent will work in close coordination with radio operators, mechanic and warehouse team of the base.

• Submit monthly report on distance travelled and fuel consumed for each car to line manager based on logbooks.
• Coordinate with warehouse team on vehicle refuelling based on agreed upon schedule.
• Coordinate with mechanic on regular maintenance services schedule for each vehicle.
• Coordinate with radio operator providing information on allocated drivers and vehicles for out-of-town trips.
• Check the Driver daily and weekly checklists are filled correctly, reflect the observation from the checklist to the line manager.
• Open cash advance, either directly to finance department or line manager, for out-of-town trip expenditures and disburse directly to concerned drivers or through radio operators whenever required.
• Assign on daily basis the car allocation for each driver and department. Facilitate the need for additional car from concerned department.
• Assist line manager in ensuring that all drivers have valid/current driver license and undergone periodical physical check including eye vision.
• Produce annual monthly roster, facilitating and taking into consideration planned annual leave for each driver.
• Supervising the team of drivers while ensuring vehicle cleanliness.
• Covering for drivers if there any gap or shortage occur.

Requirements:

Education 

• Essential literacy, driving license and basic mechanic skills.

Experience 

• Minimum 2 years previous experience as MSF driver.

Competency

• Basic knowledge of Excel, Outlook email.
• Basic command of written and spoken English.