Job Description

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters, and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender, or political affiliation.

“MSF promotes the inclusion of women and people with disabilities. MSF does not charge fees or accept any money during the entire recruitment process.”

MSF is advertising for the following position:

Pharmacy Storekeeper

Requirements for the Position

Education:

• Essential: 3 years diploma in pharmacy after secondary school.
• Essential: VALID WORK PERMIT from the medical council in Sanaa in pharmacy.

Experience:

• Essential: Previous experience of at least 2 years in similar or relevant positions.
• Desirable: Previous experience in MSF or other NGOs in developing countries.

Languages:

• Essential: Arabic & English.

Competences:

• Results and Quality Orientation.
• Teamwork and Cooperation.
• Behavioural Flexibility.
• Commitment to MSF Principles.
• Service Orientation.
• Stress Management.

Description

Place of Work:

• Abs District, Hajja governorate, Republic of Yemen.

Level:

• 4.

Duration:

• 1 year fixed-term contract with the possibility of extension. Subjected to a probationary period.

Others:

• Salary: Based on the organization scale.

Main Objectives

Execute the pharmacy/medical warehouse storing activities in order to keep pharmacy stock above security level and following recommended conditions (temperature, humidity, etc.) under the supervision of Pharmacy Supervisor, and in collaboration with the logistics team.

Main Responsibilities and Tasks

Main Central Pharmacy:

• Supervising material orders and dispatching in order to ensure rational use.
• Receiving orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, and stores materials in accordance with the system in force, in order to ensure continuous availability. It includes:
  • Ensuring good storage conditions of all medical items in the pharmacy in accordance with pharmaceutical standards in order to ensure continuous availability.
  • Ensuring correct fill in entries on the stock cards and software.
  • Carrying out or participating in regular inventories including EPREP stock.
  • Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months.
• Preparing orders of the different consumption units (departments, wards, others), ensuring proper packaging and dispatching and reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor. Informing Pharmacy Supervisor as soon as stock reaches alert limit.
• Controlling warehouse facilities in order to ensure materials are kept in good keeping conditions, it includes:
  • Monitoring temperature in the warehouse and ensuring that products requiring cold chain are suitably stored and transports received, stored, and prepared and transported appropriately according to MSF Supply and Cold Chain protocols.
  • Ensuring cleanliness of premises (stock pharmacy) and in close collaboration with the logistics department, maintaining refrigerating equipment.
  • Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regards to damage, loss, attempted break-ins or theft in the warehouse.
  • Ensuring that items to be quarantined (on-going quality alerts) or to be placed in quarantine zone (batch recalls, expired or damaged items) are removed from the stock and safely locked.
  • Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months. Preparing reports and passing it to the supervisor.

Hospital:

• Covering gap in case of pharmacy dispenser on annual leave or during the need.
• If working as a dispenser, make sure that medical prescription contains all legal requirements and is signed by the prescriber.
• Preparing and labeling of medication and recording the consumption, using daily consumption sheet and weekly consumption sheet and ensuring the adequacy of prescriptions in close collaboration with the medical team.
• Ensuring that the patient receives clear instructions for using the drugs and dosage.
• Doing inventory for dispensary pharmacy before each order and submitting dispensary order on time according to the supply chronogram.
• Controlling ER dispenser pharmacy limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regards to damage, loss, attempted break-ins or theft in the dispenser.
• Ensuring that items to be quarantined (on-going quality alerts) or to be placed in quarantine zone (batch recalls, expired or damaged items) are removed from the stock and safely locked.