Key responsibilities:
1- Coordinate all unit’s IT procurement activities with AO -CO focal point specifically during raising purchase requisitions, tracking delivery of equipment’s and services, raising service entry sheets to confirm receipt of goods and services, and ensuring service provider performance evaluations are done properly.
2- In compliance with relevant rules and procedures, support the related asset management activities to facilitate WFP end to end processes resulting in a timely and quality delivery of SCOPE assets in south of Yemen Operation.
3- Maintain accurate and comprehensive records on asset management activities and provide timely reports and updates both periodically and on request.
4- Provide guidance and advice on relevant policies and procedures to counterparts and WFP partners.
5- Participate a focal point on different physical inventory activities.
6- Disseminate and promote WFP's global policies, standards, and guidance on asset management to all stakeholders.
7- Liaise with internal and external stakeholders to ensure reporting lost and damage assets and processed in accordance with the WFP assets management policy.
8- Responsible to the annual physical inventory verification exercise by checking the accuracy of records and the location of the property.
9- Ensure that all SCOPE assets are recorded in GEMS and regularly update the records.
10-Count and labelling all newly assets with WFP Tags for all equipment’s upon receipt from the supplier.Update non-expendable property inventory record and track its movement.
11-Responsible to work with unit manager to prepare the unit annual procurement plan.
12-Within the specific area of responsibility, prepare and develop technical and user manuals, trainingmaterials, and standard preventative maintenance for IT equipment’s.
13-Prepare and conduct trainings/workshops on assets utilization and to build capacity of relevant WFPpartner in the best storage procedures in the field.
14-Process and manage administrative and financial tasks to contribute to the effective and timelymanagement of resources including invoice tracking to ensure timely payment for services procured bythe unit.
15-Assists deploy and/or disseminate standard SCOPE material, such as, computer hardware and/or software, SCOPE applications, firmware’s, publications, database content, training material, etc.
Skills
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience:
Minimum six years of relevant work experience.
Desired Experience:
- Has experience analysing service management results and development service enhancement recommendations.
- • Has participated in business process re-engineering efforts and identified service management improvements.
- • Has experience participating in country office procurement/budgeting process.
Language: Fluency (level C) in English language & Fluency (level C) in Arabic language.