Job Description

JOB TITLE: Pharmacist Assistant
DEPARTMENT: Logistic 
Report to: Project H&N Officer
LOCATION: Al Hudaydah Governate (Al Jarahi, Jabal Ras & Az Zuhrah and Al Hali Districts)
Closing Date:  25/01/2025
    
GENERAL JOB DESCRIPTION

MAIN PURPOSE: Pharmacist Assistant will support the daily operational management of all pharmacies and pharmacists’ activities in the targeted HFs, and provide the technical support for pharmacists, ensure timely flow of information to and from filed, this position is also responsible to monitor and evaluate pharmacies in delivery according to standard protocol.

DUTIES & RESPONSIBILITIES

• Guarantees the implementation and proper use (MOPH’s standards and project policy) of pharmacy management and monitoring tools (daily follow up form, order forms, etc.).
• Ensures that project pharmacies are organized and managed properly.
• Daily tracking of drugs and materials consumptions.
• Participates in the set-up of new pharmacies in the health facilities and defines how they should be run.
• Ensures the information flow to other members of the team concerning stock levels, pharmacy management and prescriptions.
• Ensure proper storage of drugs (especially the conditions of the temperature, humidity, light and safety) according to the procedures of BFD.
• Active in the daily/weekly collection of pharmacy tracking documents from the field (essential drugs tracking, consumption tracking).
• Ensure that no shortage of medicines and supplies in the targeted health facilities from the available stock.
• Collection and Preparation of Monthly consumption and warehouse reports.
• Completes pharmacy operational requirements by organizing and directing pharmacists work flow; verifying their preparation and labeling of pharmaceuticals.
• Managing stock movement (pin card, stock card, reports). And ensure that stores are maintained according to the drugs standards and protocol in targeted HFs .
• Collecting and submitting of weekly and monthly consumption report to project officer.
• Maintain appropriate inventory on pharmaceutical and medical supplies. In the targeted health facilities.
• Preparing plans for medication purchase according to the actual need.
• Preparing distribution plans according to the needs , and following up on related procedures and requirements.
• Maintains safe and clean working environment by complying with procedures, rules, and regulations.
• Insure that, buffer stock of drugs, supplies are maintained and prepare the procurement request for needed items with coordinating with project officer.
• Updating and entering the data to drugs management systems including ERP.
• Accomplish any additional task related to this position and project.
• Ensure receipt and quality control of drugs received and storage in accordance with BFD stock management procedures.
• Communicates regularly with the Project officer, procurement and logistics departments concerning medical supply.
• Guarantees respect of BFD recommendations and information process in case of local purchase.
• Carry out field monitoring field visits into targeted project HFs.
• Identify learning and training opportunities for field staff and HWs and work as a mentor and role model for less experienced staff.

Required Qualifications and Skills:

• Bachelor’s degree in pharmaceutical sciences.
• At least 2 years of relevant work experience
• Work experience in Health and Nutrition as emergency response projects is preferable.

Skills / Knowledge:

• Strong knowledge of health and nutrition policies, guidelines, and best practices.
• Familiarity with humanitarian operations, coordination structures, and the mandates of donors and other NGOs 
• Experience in conducting training sessions and capacity-building activities.
• Excellent analytical and problem-solving skills and make decisions quickly and independently 
• Strong communication and interpersonal skills.
• Ability to work effectively in a team and collaborate with diverse stakeholders.
• Good organizational and time management skills and resourcefulness with strong attention to detail. 
• Extremely flexible, and have the ability to cope with stressful situations. 
• Excellent computer literacy, including Microsoft Office, Microsoft Teams and ERP system. 

Core Humanitarian Standards (CHS): The role holder is required to carry out the duties in adherence to the Core Humanitarian Standards, the values and principles outlined in our policies such as Code of Conduct, Prevention of Sexual Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, Anti-Retaliation and other internal policies and guidelines.
Equal Opportunities : The role holder is required to carry out the duties in accordance with our Equal Opportunities and Diversity policies and procedures.