Job Description

Médecins Sans Frontières (MSF), is an International Humanitarian Organization providing medical aid to populations in distress, victims of natural and man-made disasters and victims of armed conflict, regardless of race, religion and political believes. For more information, visit our Arabic website, www.msf-me.org

Médecins Sans Frontières France is opening an internal and external position for Yemeni nationals for the following:

FIN/ HR ASSISTANT

Location: Aden MSF Hospital – behind Sadaqa Hospital. 
Contract type: Fixed-Term 4 months contract
Reporting to: Administration Manager
Level: 6

Main Purpose: 

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources

KEY RESPONSIBILITIES:

• Execute administrative and legal related tasks, under the supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments. 
• Implement cash management procedures in order to ensure the highest control and security and ensure cash availability. 
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance. 
• Enter data into the HR database and personal files and keep them up to date in order to facilitate HR processes management. 
• Update employee files for social security tax office compliance to meet legal requirements and duties. 
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. 
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests. 
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative. 
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. 
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity. 
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation. 
• Make all administrative information available to the staff (posting, meetings, etc.) 
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA). 

Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request. .     
QUALIFICATIONS AND SKILL REQUIREMENTS

Education: Desirable finance, business or administration related diploma..

Experience:

• Essential previous working experience of at least two years in relevant jobs. 
• Desirable experience in MSF or other NGOs 

Language:   Mission language and local language essential
Knowledge: Essential computer literacy (word, excel, internet)
Competencies: Results, Teamwork, Flexibility, Commitment, Stress Management