Job Description

Action Contre la Faim is an International Humanitarian Organization established in 1979 with the mission to save lives by combating hunger through prevention, detection and treatment of malnutrition, in particular during and after emergency situations caused by conflict and natural disasters. Action Contre la Faim provides coordinated responses in nearly 50 countries including Yemen globally within 7 field of expertise which includes Nutrition and Health, Water, Sanitation and Hygiene, Food Security, Mental Health Care Practices, Gender and Protection, Advocacy, Risk and Disaster Management and Research.
ACF has been operational in Yemen since 2012 and is operational in 4 bases (Aden, Hodeida, Al khokha and Sanaa). The mission implements its activities which are centred on 3 sectors, Nutrition and Health, Water, Sanitation and Hygiene (WASH), Mental Health and Psychosocial Support and Protection (MHPSS-P).

For more information please visit our website. https://www.actioncontrelafaim.org/en/missions/yemen/

Job Title:  Finance Assistant 
Location:  Aden (With regular visits to Khokha office) 
Contract duration: Till 31st July 2025 with possibility for renewal 
Basic monthly salary (taxable): 897$ to 1072$ based on experience salary calculation (excluding other benefits offered by the organization)
Direct Line Manager: Finance Officer
Functional: N/A

Position Summary

Ensure systems and procedures of internal controls are followed when handling or processing financial transactions. Ensures all recorded financial transactions present accurate, true and fair status of incurred expenditure in line with donor, HQ and mission guidelines.

Objective 1: Payment processing

• Timely Payments to Suppliers and Reconciliation: Ensure that payments to suppliers are processed promptly and accurately.
• Review invoices and supporting documents to verify the correctness of the amounts.
• Prepare reconciliations when necessary to ensure that payments align with contractual agreements and financial records.
• Ensure payment Vouchers (PVs) are prepared alongside requisite invoice supporting documents. This involves entering details such as the invoice number, amount, donor codes, account codes and vendor details.
• Effective petty cash management by overseeing daily cash payments, conducting weekly cash counts to ensure sufficient operational petty cash, and maintaining accurate transaction records into
• Follow up and ensure all operational advances are cleared in a timely manner.
• Weekly and monthly reconciliation of the petty cash and bank books.

Objective 2: Ensure high quality cash management for the base

• Effective petty cash management by overseeing daily cash payments, conducting weekly cash counts to ensure sufficient operational petty cash.
• Regular update of all transactions in the saga accounting system.
• Consistently reconcile all advances and actively follow p for their liquidation.
• Communicate any outstanding advances weekly.
• Conduct a weekly review of saga entries to verify the correctness and accuracy of accounting codes, contract codes, project codes and financial lines.
• Ensuring compliance with cash management procedures at base level;

Objective 3: Archiving and Audit

• Monthly physical and e-archiving of all financial documents at base level.
• Ensure all files are labelled as per ACF standard procedures.
• Provide support to Finance Officer for Audit Facilitation by providing crucial support during external, internal, donor, or government audits, including preparing necessary documentation and assisting auditors.

Objective 4: Prevent fraud and corruption

• Continuously assess daily operations for potential risks of fraud and corruption and propose possible preventive and monitoring mechanisms to mitigate these risk and maintain the integrity of financial operations;
• Alerting the Head of Finance Department on cases of fraud and corruption
• Field Visit if it’s require from line manager.
• Any other duties as requested by line Manager.

Safeguarding Commitments

Action Contre La Faim has a zero tolerance to all forms of violations of Child and Adult Safeguarding, Sexual Exploitation and Abuse and the Code of Conduct by staff. In the process of recruitment, selection and appointment ACF implements a range of procedures and actions to ensure children and vulnerable adults are safeguarded and abuse is prevented.

Gender Equality Commitments  

• Foster an environment that supports values of women and men, and equal access to information;
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance;
• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, color, ancestry, national origin, age, or marital status;
• Value and respect all cultures. 

Qualifications Needed / Required Skills:-

• Business Administration, Commerce, Organization Development or relevant field.
• Professional qualification in accounting or finance would be an added advantage

Required skills:

• Proficiency in English (oral and written) is mandatory.
• Skills in Microsoft office (Spreadsheets, word processing and accounting packages.).
• Excellent analytical, problem solving, negotiation, interpersonal and communication.