Job Description

About Our Client

One of our clients, “A company in Yemen", is seeking to recruit a highly qualified employee. Where that company always relies on the recruitment of those with excellent educational qualifications and reputable people, and also to provide exceptional job opportunities.

Purchase Assistant 

Division: Finance 

Department: Purchase & Contracting

Age Limitation: Up to 32 Years Old

Place: Sana’a Governorate

End Date: 11 January 2025

Primary Objectives:

• Quotation Management: Efficiently gather and process quotations for every Purchase Request (PR) within the specified time frame. 
• Supplier Coordination: Establish and maintain strong relationships with suppliers to ensure timely and cost-effective sourcing. 
• Timely Processing: Ensure all PRs are processed within two working days to facilitate smooth operations. 
• Sourcing Strategy Development: Create and implement effective sourcing and procurement plans that align with organizational needs. 
• Supplier Evaluation: Conduct thorough evaluations of suppliers after each purchase to assess performance and enhance future procurement strategies. 
• Oversight of Overseas Purchases: Manage all aspects of overseas purchasing to ensure compliance with international procurement standards. 
• Tender Document Preparation: Accurately prepare tender documents and communication for the tender committee for PRs requiring approval.

Summary of Main Duties:

• Getting the quotations needed for every PR.
• Hand over the quotations and PR to the PO officer within one working day of getting the quotations needed.
• All PRs should be processed within two working days maximum
• Determine and match sourcing suppliers/partners for every PR.
• Develop sourcing and procurement plans.
• Identify demand requirements and supplier list.
• Manage supplier and purchase negotiation and relationships.
• Follow up a collection of quotations.
• Follow up with the logistics officer to send the POs to suppliers
• Coordinate with the logistics officer to follow up with the suppliers to deliver the goods
• Participate in analysis committees.
• prepare a supplier evaluation after each purchase.
• Handle all overseas purchases.
• Prepare tender documents according to every PR type.
• Prepare letters to the tender committee for PRs that need TC approval.

Job Requirements:

• Bachelor’s degree in Finance (preverbally 80% and above). 
• Minimum 0-3 years of experience in the same filed.
• Experience: Previous experience in procurement or sourcing roles, preferably in a similar industry. 
• Skills: Strong negotiation and communication skills, with the ability to manage supplier relationships effectively.
• Analytical Abilities: Proficient in analyzing supplier performance and developing sourcing strategies. 
• Attention to Detail: Ability to prepare accurate tender documents and evaluate suppliers meticulously. 
• Organizational Skills: Exceptional time management skills to ensure all tasks are completed within deadlines. 
• Technical Proficiency: Familiarity with procurement software and tools, as well as Microsoft Office Suite. 
• Team Collaboration: Ability to work collaboratively with logistics officers and other team members to ensure seamless operations. 
• Problem-Solving: Strong problem-solving skills to address any issues that may arise during the procurement process.